Supply Chain Operations Advisor

ABOUT THE COMPANY

MEBS Global provides a variety of in-country support and local assistance as well as cargo transportation and logistics management services with primary focus in emerging markets and conflict, post conflict environments in the Middle East, Asia, and Africa. MEBS Global maintains 14 offices in 12 countries: USA, UAE, Afghanistan, Myanmar, India, Djibouti, Thailand, Kenya, South Sudan, Nigeria, Mali, and Uganda. In addition MEBS Global provides support in Iraq, Kyrgyzstan, Jordan, Saudi Arabia, and Oman coordinated from our U.S. and UAE offices.

JOB SUMMARY

Qualifications and ExperienceBachelor’s Degree in Business Administration, Supply Chain Management, or a related field with a minimum of 7 years of progressive experience in supply chain management in the global health sector, preferably with donor-funded projects; with a Master’s degree in supply chain management, a minimum of 5 years of progressive experience is required.Full or intermediate/associate certification (or membership) in Procurement, Logistics and Supply Chain Management by reputable and recognized international including but not limited to the Association for Supply Chain Management (ASCM) Chartered Institute of Procurement & Supply (CIPS), and International Federation of Purchasing and Supply Management (IFPSM).Excellent skills with the use of data analytic and visualization work tools including but not limited to Powerbi, Tableau, and MS excel, and hands-on experience working with warehouse management systems such as mSupply or extended ERPs such as SAP, Oracle netsuite, Odoo or Microsoft dynamics.Experience working with multilateral or bilateral donor agencies (e.g., Global Fund, USAID, DFID etc).Strong analytical, problem-solving, and decision-making skills, with the ability to anticipate challenges, identify opportunities, and develop innovative solutions to achieve project objectives.Excellent communication, negotiation, and interpersonal skills, with the ability to effectively collaborate and communicate with diverse stakeholders at all levels, both internally and externally.Fluency in English.Demonstrated ability to work effectively both independently and as a team member.Excellent organizational and communication skills.Strong written and verbal English language skills.Interpersonal Competencies:Ability to work with other team members, flexibility, decisiveness and personal integrityLanguage:Fluency in English (speaking, reading, and writing).

RESPONSIBILITIES

Warehousing:Ensure adherence to Good Warehousing Practices in the contracted 3PL warehouses. Serve as a resource in the coordination of warehouse operations for the supply of program commodities to health facilities and to ensure appropriate and timely refill of facility commodities based on delivery orders from the Principal RecipientsSupervise the warehouse operations of the contracted warehousing 3PLs to ensure standard operating procedures and practices are maintained.Track warehouse space utilization closely to ensure adequate warehousing space is available for all procured/ordered health program commodities and as well ensure that warehouse service bill match actual utilization.Ensure temperature monitoring equipment are available and functional and monitor to ensure compliance to acceptable standards.Maintain relevant documentation including quarantine tracker, expiry tracker, pallet utilization tracker, etc. and provide routine summary reports as required.Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during long haul to position commodities for Last Mile Distribution (LMD).Share daily PPD updates to and troubleshoot and address risks and possible disruptions for timely resolution.Validate bulk commodity allocations for LMD against physical quantities prior to LMD commencement.Coordinate and supervise the pick, pack and dispatch (PPD) of commodities during LMDs.Take receipt of international shipments designated for direct delivery to the contracted warehouses and ensures timely provision of Confirmation of Receipts and other receipt reportsWork with the Senior Supply Chain Program Advisor to ensure timely receipt of all necessary shipment documentation for timely and coordinated receipt processes.Distribution:Ensure adherence to Good Distribution Practices by contracted transport 3PLs and coordinate the distribution operations of assigned 3PLs to ensure appropriate and timely delivery/replenishment of commodities based on delivery orders.Supervise the implementation of project’s transportation optimization initiatives through ePODs and any other innovation aimed at improving the efficiency of transport operations and reducing system-wide cost.Use COMs to ensure, orderly utilization of approved route plans, monitoring and tracking the synchronization, readiness and availability of LMD orders for processing on the Warehouses’ Management SystemsProvide technical support to the state logistics advisor in coordinating state-level distribution operations and activities.Carry out inspection of vehicles, ensuring that vehicles deployed by 3PLs are suitable, appropriate and meet set standard as stipulated in the contracts/work orders for the provision of transportation services.Support spot-checks during the LMDs; collate and report all non-conformances or adverse report (some of which bother on suspicion of fraud, commodity loss, by proxy delivery, lagging delivery times, use of non-compliant vehicles, etc.) concerning 3PL performance and relate the information to the TQM department to follow through on all project incident resolution.Share daily LMD updates and troubleshoot to identify and address risks and disruption of LMD.Track all distribution KPIs and provide a comprehensive report in form of a performance score card.Identify key areas of improvement and develop performance improvement plans.Monitor to ensure implementation and positive outcomesSupport achievement of the overall project goals as required to ensure project performance.Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.Prepare weekly, monthly, quarterly technical reports on distribution activities as required.Perform other tasks as directed by the Supervisor.

REQUIRED SKILLS

Operative management, Logistics planning and management, Ability to coordinate, Supply and demand planning, Planning

REQUIRED EDUCATION

Bachelor's degree