State Logistics Advisor

Qualifications / Experience

• Bachelor’s degree in pharmacy, biomedical sciences, public health, or any social management or applied sciences with a minimum of 5years of progressive experience in supply chain management in the global health sector, preferably with donor-funded projects; A master’s degree in supply chain management and supply chain certifications are added advantages but not mandatory.
• Experience working with multilateral or bilateral donor agencies e.g., Global Fund, USAID, DFID etc, and managing logistics operations at the state level.
• Strong analytical, problem-solving, and decision-making skills, with the ability to anticipate challenges, identify opportunities, and develop innovative solutions to achieve project objectives.
• Excellent communication, negotiation, and interpersonal skills, with the ability to effectively collaborate and communicate with diverse stakeholders at all levels, both internally and externally.
• Fluency in English.
• Demonstrated ability to work effectively both independently and as a team member.
• Excellent organizational and communication skills.
• Strong written and verbal English language skills.

Specific Responsibilities

State-Level Operations Oversight:

• Manage MEBS operations at the state level including but not limited to bimonthly Insecticide Treated Nets ITNs LMD picking and dispatch operations, waste retrieval, PODs reconciliations, resolution of delivery challenges, and development of end-of-distribution cycle reports for the assigned state.
• Serve as project liaison at the state level to the Global Fund Subrecipients SRs, the State Malaria Program and the SLMCU to ensure timely review and transmission of delivery orders to MEBS central office for execution.
• Work very closely with MEBS regional Supply Chain Advisors to assess state and health facility-specific product requirements and implement rationing advice in conjunction with other partners in the SLMCU.
• Serve as the project's resource in implementing the project's risk framework, as well as reporting, documenting and managing 3PL related incidents on the field.
• Immediately report donor commodity loss at the health facilities or during distribution to Manager, Supply Chain Operations. The losses include, expiries, theft, discrepancies in inventory, commodity damage during handling, damage in product quality etc. while in custody of the 3PLs contracted by the project.
• Facilitate the collection of a police report on the incident were applicable to ascertain the root cause and preventive action.
• Provide critical coordination support to the 3PLs during LMD ensuring all required information for successful deliveries is provided and 3PLs are well guided for the overall safety of commodities and personnel.
• Conduct targeted periodic spot checks on health facilities via calls or physical visits to ensure the distribution processes adhere to the project's quality standards even at the last mile, and escalate any observed deviation to the Manager, and supply chain operations, promptly.
• Coordinate and support field visits of Global Fund Local Funding Agents LFA during operational audits or reviews to facilitate the project’s collaboration with the auditors and support the project’s responses and clarifications on audit findings.
• Support the project’s continuous process improvement initiatives and action plans at the state level in relation to any internal and external audits findings.
• Promote the visibility of project’s operations within the state in ensuring state partners are routinely informed project activities and performance metrics.

Stakeholders’ collaboration and commodity accountability:

• Ensure effective stakeholder management, identifying and managing critical relationships required for the project's success and reporting back to the Manager, Supply Chain Operations and the Senior Manager, Strategic Partnership where there are issues.
• Support the operationalization of the national supply chain commodity accountability framework and the Service Level Agreements between MEBS and the Global Fund Principal Recipients, ensuring the RACI matrix delineating the roles of partners on each logistics functions are understood by the stakeholders and followed.
• Work with other Global Fund Malaria SRs in the state to coordinate program activities and promote synergy among partners.
• Support the SLMCU to conduct integrated Monitoring and Supportive Supervisory visits.
• Conduct joint routine review of data quality issues with all relevant stakeholders and develop appropriate strategies to facilitate capacity building activities suited to address identified gaps.
• Maintain a good knowledge and understanding of all office rules and procedures as set in the field office policy manual.
• Support achievement of the overall project goals as required to ensure project performance.
• Support the Total Quality Management department in the computation of routine operational metrics to monitor the performance of the project’s operational processes.

Interpersonal Competencies: 

• Ability to work with other team members
• Flexibility
• Decisiveness
• Personal integrity

Language:

• Fluency in English speaking, reading, and writing.