Assistant, Programme

1 week ago

Abuja, FCT, Nigeria The International Federation of Red Cross and Red Crescent Societies IFRC Full time

Job Purpose

Reporting to the Coordinator Operations, the Program Assistant will:

  • Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the project plans and priorities.
  • Provide comprehensive administrative and technical support to the Operations team and to all the programmes.
  • Assist to support the operational team in the translation and dissemination of their needs within the communities.
  • Assist in the follow up of the management of programme implementation in the operational area
  • Assist in close collaboration with the National Societies to ensure close and appropriate linkages between the program team and the branches.
  • Provide the data management services for the operation.

Job Duties and Responsibilities

The Programs Assistant is responsible for:

Administrative Support:

  • Accountable for providing professional administrative expertise and support.
  • Support the program team in the organization of meetings internally or externally: Planning and events, issuing and preparing invitations and requests for meetings.
  • Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings and information for meetings, events and mission travel and ensures the required clearances.
  • Attend meetings and prepares meeting notes, meeting reports syntheses, summaries, agreements and action points for follow-up, upon request identify meeting content.
  • Keep the various operational file holders informed of requests and upcoming commitments and deadlines.

Program

  • Conduct research on various emergencies, food and livelihood needs and related issues.
  • Support to the program activities across the project cycle.
  • Supports the team in the daily program activities and provide assistance to compile any financial report.

Communication

  • Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.
  • Support knowledge management systems and file.
  • Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all related programmes.
  • In close collaboration with the Program team, develop and maintain up-to-date mailing lists, contact lists for internal and external stakeholders for different programs.

Reporting

  • Support the implementation of the project in providing timely, accurate information and ensure that Monitoring and Evaluation are in line with project requirements
  • Work closely with the PMER Officer in ensuring effective planning, monitoring and evaluation of the project.
  • Ensure timely submission of reports by the National Society for the different active projects

Perform any other task assigned by Line or Technical Manager

Education

  • Relevant university degree in Disaster management, Health Management, Public Health or other related fields. Required
  • Master's Degree in related Discipline Preferred

Experience

  • Minimum of 2 years' experience in Disaster Management/Health, Agric/Food Security Related projects. Required
  • Basic secretarial skills. Required
  • Experience working with international non- governmental organization Preferred
  • Experience in writing report, case studies and M&E. Preferred
  • Experience of working with National Societies. Preferred

Knowledge, Skills and Languages

  • Self-supporting in computers. Required
  • Very good interpersonal, communication and presentation skills. Required
  • Motivated, self-started personality, sense of responsibility and organization skills. Required
  • Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines. Required
  • Ability to identify and handle sensitive and confidential information with discretion. Required
  • Good negotiation skills, good judgment and maturity. Required
  • Good knowledge of the operational context and area. Required
  • Flexibility and ability to travel in the operation's areas. Required
  • Fluent in written and spoken English. Required
  • Fluent in written and spoken French. Preferred

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