Finance Assistant

4 weeks ago

Lagos, Lagos, Nigeria Malaria Consortium Full time

ABOUT THE COMPANY

Established in 2003, Malaria Consortium is one of the world's leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. We have increasingly found our work on malaria can be effectively integrated with similar public health interventions for greater impact and have therefore expanded our remit to include child health and neglected tropical disease interventions.

JOB SUMMARY

RequirementsQualifications and Experience Essential:OND/HND or Bachelors in AccountingMinimum of 2 year experience in a finance team, with at least one year in an Accounts Officer positionDesirable:Experience in working in INGO an added advantageGood working knowledge of Microsoft Excel and other software skillsWork-based skills and competencies Essential:Excellent interpersonal and communication skillsKnowledge of NGO donors and their financial reporting requirementsExcellent computer skills with high proficiency in Microsoft excelGood analytical and reporting skillsStrong ability to be able to manage and prioritise multiple tasksWillingness to learn at all timesA self-starterDesirable:Working knowledge of accounting software is an added advantageTrustworthiness, Stress tolerance and operational decision making skills is an added

RESPONSIBILITIES

Job SummaryThe Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.S/he will also ensure orderliness within the finance department.The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.Responsibilities Finance work (50%):Review all transactions and ensure completeness of documentation and approvals.Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.Prepare payment vouchers, ensure correctness of cost classification and codingReceive payment advise and attached to relevant documents to filePreparing Payment schedule of all meetings, workshop and training participants and consultantsSafeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and ProceduresFollow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.Suppliers Invoice (15%):Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation formsPrepare all invoice payments and obtain approval from the authorised personnelOperations related work (30%):In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.In-charge of collating timesheets of all field office staff.Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):Support audit by making documents available.Support in Asset spot check and physical verification.

REQUIRED SKILLS

Budgeting, financial planning, Reporting, Accounting, Auditing of accounts, Financial analysis, Financial controlling

REQUIRED EDUCATION

Bachelor's degree

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