Job Description

• You will report to the Head of School and Director. A School secretary is responsible to understand the school policies back-to-back.
• A School secretary is responsible to the principal or the supervisor for providing assistance in school routines, classroom activities and routine financial and deep administrative matters.

Responsibilities
School secretary can be required to undertake the following duties:

• Recording, transcribing and collating information including operation of computerized administrative systems.
• Ordering, purchasing, receiving, dispatching and stocktaking materials, goods and consumables, including compiling orders, unpacking, checking, sorting, shelving and storing items and maintaining inventories.
• Servicing school committees including processing and distribution of minutes.
• Teacher and Student Support Maintaining equipment, learning material and resources at a suitable standard.
• Maintaining work areas in a clean and tidy state. Administering first aid subject to the school. Using computerized library systems for accessioning, ordering, invoicing, monitoring of expenditure, cataloguing, data input and retrieval.
• Implementation of learning and other programs, under the supervision of a teacher, including physical education, sport and recreation activities.
• Monitoring i.e. checking, observing and recording student behaviour when teachers are periodically absent school.
• Assisting with the supervision of students in the school during recess and lunch breaks.
• Assisting and cautioning students with dressing.
• Assisting with the organization of excursions. Implementation of learning and other programs, under the supervision of a teacher, in science experiment and home economics and any other related activities. washing up, spot cleaning of floors, spot cleaning of windows within arm's reach whilst standing on the floor, provide leadership and guidance to support staff such drivers, cleaners.
• Overseeing the work and activities and tasks of artisans, service providers for renovation, repairs etc while ensuring safety of pupils and school equipment and assets. Ensure strict adherence by hm and other to the school policy spoken or written.
• Typing and secretarial responsibilities of the school, examination management, interaction with teachers, parents and pupils professionally.
• Safekeeping of school properties in cohorts with every member of the school organization
• Overseeing the drivers, driver's activities in relation to the bus, the cleaners and cleaners' activities in relation to their tools and cleaning equipment, the care givers and care givers activities in relation to their behavior and comportment.
• The secretary is in charge of programme of events, events and school activities particularly extracurricular activities.
• Keeps record of external facilitators attendance and that of the school staff. Finance
• Undertaking, under the supervision of the HOS the day-to-day banking, bookkeeping and general accounting duties including receipting and ordering.
• Assigned to you by the management.
• Provide weekly reports to the management regarding the income and expenditure weekly and other reports as appropriate. Weekly report and daily reports are to be submitted on excel spreadsheets to the email or through WhatsApp. Daily operational reports are to be submitted to the HOS or the director on an ongoing basis
• Drafting of routine correspondence.
• Preparing correspondence.
• Maintaining filing, indexing or record systems. Collecting, distributing and posting mail.
• Operating and caring for office and/or classroom equipment and machinery.
• Arranging quotations for the purchase, maintenance and disposal of office and classroom equipment.
• Arranging quotations for minor maintenance. Using computer-based programs/systems to design, layout and print school publications and learning materials.
• Photocopying, duplicating and printing/binding of school documents and learning materials.
• You will also carry out any other activities and tasks assigned to you by the HOS and Director.