Finance Officer
2 months ago
Description
- The Finance Officer will support the delivery of all financial management functions of the CASCADE project in Bauchi according to FAcE- PaM's Financial Manual, including but not limited to petty cash management, monthly payroll processing and the monitoring of financial activities and requirements as they relate specifically to FAcE -PaM's relationship with Donor organization.
- S/he will check all expense-supporting documentation to ensure compliance with organization's policies and related law, prior to obtaining approvals and payment processing.
- S/he will coordinate and act as focal point for issues relating to finance on the CASCADE project .
Job Responsibilities
- Responsible for the management and supervision of financial administration systems and procedures of the CASCADE Project, to ensure full compliance with FAcE -PaM and Donor financial management rules and requirement.
- Responsible for verification of expenditure and implementation of corresponding payments and recoveries after their authorization by the Budget Holder.
- Keeps all financial records and transactions relating to the CASCADE project in accordance with FacE PaM and Donor procedures and submits timely replenishment requests and reports.
- Prepares monthly, quarterly and annual financial reports/statements for the project with standard accounting principles-including budget tracking and preparation of budget variance analysis
- Prepares cash flow statement and cash forecasts for the project as and when needed
- Liaises with the Administrative Officer Procurement and Finance Lead to ensure optimum operations of the CASCADE project
- Supports internal and external auditing processes by providing all supporting documentation in an orderly and timely manner.
- Ensures that all payment request forms, invoices, POs, receipts and any other payment documents are critically checked for accuracy and correctness and meet the organization's minimum standard.
- Ensures proper and accurate coding of expenditure on all primary documentation.
- Processes all bank drafts and Tele graphic transfers.
- Acts as contact person with the bank to operate banking duties as required for effective management of the project.
- Ensures records are filed and properly stored, physically and digitally as required by FacE PaM's Process and procedures.
- Ensure detailed and accurate records of all financial transactions are maintained physically and electronically in accordance with generally accepted accounting principles
- Participate in regular meetings with Donor organizations to ensure that the working relationship between them and FAcE -PaM is positive, open, and conducive to the successful achievement of agreed objectives.
- Generate, review , track and manage Budget Vs Actuals report of expenditures and advise Project Management in order to ensure optimal burn rate for the CASCADE project is maintained .
- May be required to sit on procurement committees and provide financial oversight in the procurement process.
- To perform any other duties that may be delegated by the Project Manager.
Person Specification
Education:
- Minimum of Bachelor's Degree or equivalent in Finance, Accounting or any other financial related course.
Experience:
- Minimum of 3-4 years Practical experience of all core financial management & Accounting activities, including accounts payable, bookkeeping, cash management, budget development, statutory requirements and standard accounts
- Ideally 2 years out of this should have been on Contract and Grant Management within an NGO setting with a proven knowledge and experience of grant accounting and sound experience with donors funding regulations, procedures and reporting requirements
- Strong numerical skills and experience using a computerised financial management information system
Skills & Abilities:
- Good analytical skills and experience using a computerised information management system Ms. Word, Excel, Accounting software etc.
- A critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards.
- Excellent organization skills and flexible approach to planning comprehensively, managing and effectively prioritizing a high workload and multiple tasks and deadline.
- Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
- Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to FAcE PaM.
- Excellent personal communication skills, in written and verbal English and at least one main local language widely spoken in Northern Nigeria.
- Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues.
- Commitment to safeguarding policies to ensure all people who meet FAcE -PaM are as safe as possible.
Desirable:
- Recognized accountancy qualification ANAN, ICAN is an added advantage.
- Knowledge or experience of FAcE PaM's or similar organization's program work, including field experience.
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