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Programs Manager

2 months ago

Osun State, Nigeria Stresert Services Limited Full time

JOB OVERVIEW

As Programs Manager, the ideal candidate will be responsible for overseeing a portfolio of projects, ensuring that they are delivered on time, within scope, and within budget. He/she will play a crucial role in coordinating cross-functional teams, managing resources, and driving the successful implementation of key strategic initiatives

KEY RESPONSIBILITIES:

Program Design and Development:

  • Develop and design bespoke programs with focus on leadership and entrepreneurship development
  • Clearly articulate the objectives of these programs, their scope, and deliverables in alignment with the goals, mission and vision of the organization.
  • Conduct needs assessments and research to identify target demography and program priorities.
  • Collaborate with stakeholders to define project requirements, timelines, and resource needs.

Project Execution:

  • Oversee the execution of programs from initiation to completion
  • Lead cross-functional teams in the execution of program activities, ensuring adherence to project plans, timelines and budget.
  • Monitor and manage project risks, issues, and changes, implementing effective mitigation strategies.
  • Coordinate with internal and external stakeholders to ensure smooth project implementation

Monitoring and Evaluation:

  • Establish and implement monitoring and evaluation frameworks to assess program effectiveness.
  • Collect and analyze data to measure impact and identify areas for improvement.
  • Prepare regular reports for internal and external stakeholders.

Stakeholder Communication:

  • Serve as the primary point of contact for internal and external stakeholders.
  • Provide regular updates on program status, milestones, and key deliverables.

Resource Mobilization and Management:

  • Identify and pursue funding opportunities, including grants and partnerships.
  • Prepare and submit grant proposals and fundraising materials.
  • Collaborate with department managers to identify and secure necessary resources.
  • Manage program budgets, ensuring financial accountability and adherence to donor requirements.

Budget Oversight:

  • Develop and manage program budgets, ensuring that projects are delivered within financial constraints.
  • Track and report on budget utilization, identifying areas for cost optimization.

Networking and Partnerships:

  • Build and maintain relationships with key stakeholders, including government agencies, other NGOs, and community partners.
  • Collaborate with other organizations to leverage resources and expertise.

Quality Assurance:

  • Implement and maintain quality assurance processes to ensure the delivery of high-quality outcomes.
  • Conduct regular project reviews and evaluations.

Documentation and Reporting:

  • Maintain accurate and up-to-date project documentation.
  • Generate regular reports for leadership, summarizing program status, milestones, and key performance indicators.

Crisis Management:

  • Anticipate and address potential challenges or crises that may arise during program implementation.
  • Develop contingency plans and respond effectively to unexpected situations.

KEY PERFORMANCE INDICATORS

  • Leadership
  • Communication and collaboration
  • Process review and management
  • Efficiency
  • People-management
  • Organization and coordination
  • Assets and resource management

MINIMUM REQUIRED JOB SPECIFICATIONS

Academic and Professional:

  • Bachelor's degree in Project Management, Business Administration, or a related field.
  • Masters/post-graduate and/or professional qualifications such as an MBA would be an added advantage
  • PMP certification is a plus.

Experience:

  • Extensive experience in program development and management, preferably in an educational or entrepreneurial setting.
  • Working knowledge of fundraising and development of grant proposals
  • Excellent knowledge of the Nigerian political, economic and social environment as relevant to the social sector.
  • Demonstrated ability in strategic planning, stakeholder engagement, and partnership development.
  • Strong understanding of vocational training, industry trends, and educational frameworks.
  • Excellent communication, leadership, and organizationalskills
  • Proven track record of successful project delivery and impact measurement.
  • Proficiency in project management tools and software.

REQUIRED COMPETENCIES

Organizational Competencies

  • Professionalism; Leadership; Transparency; Integrity; Accountability; Excellence

Functional Competencies

Skills:

  • Strategy
  • Leadership
  • Communication
  • Organization
  • Time-management
  • Problem-solving
  • People-management
  • Operations
  • IT savvy
  • Critical thinking
  • Change management
  • Decision-making
  • Crisis management

Knowledge:

  • Office administration
  • Process management
  • Project management
  • Not-for-profit ecosystem
  • Coordinating departments
  • Fundraising
  • Budget administration
  • Stakeholder management
  • Negotiations

Attributes:

  • Teamwork and collaboration
  • Result oriented
  • Self-motivated
  • Proactive
  • Dynamic
  • Self-starter
  • Entrepreneurial

REF: FEBD-PM-24