Finance Officer- Consultant

2 weeks ago

Abuja, FCT, Nigeria CARE International Full time

JOB SUMMARY:

The Finance Officer – position is based in the Abuja office and is responsible for multi task responsibility including acting as the focal person for all financial issues related to the sub office, cash and treasury management, and Analysis of expenses. The position performs all banking activities for the sub office. He / She is to ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of travel advances TERs, Payment Requests etc.

RESPONSIBILITIES AND TASKS:

JOB RESPONSIBILITY #1: FINANCE

  • Control the accounting documents received by the accounting department: check that the codifications and documentation are made in accordance with the CARE Nigeria procedures and chart of accounts.
  • Process payment requests within 72 hours of filing with the Accounting Department.
  • Perform a systematic check of outstanding staff, vendor, and partners' advance before recording any further advance request.
  • Monitor monthly the status of unliquidated advances.
  • Check that the accounting documents and the supports have the required signatures, before filing
  • Ensure proper archiving of accounting documents.
  • Regulate access to archived records.
  • Analyze problems arising in the accounting process and make suggestions for improvement to the supervisor.
  • Ensure implementation of audit recommendations.
  • Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions' funds.

JOB RESPONSIBILITY #2: GRANTS MANAGEMENT

  • Maintain a grant filing tracking mechanism to ensure that all grant files are updated electronic and hard files.
  • Conduct regular audit on grant files for compliance with global standard of archiving.
  • Support grant audit exercises and support the extraction of documents from the system.
  • Support donor reporting process and documents provisions.
  • Monitor monthly the status of the partner's unliquidated advances and review liquidation documents for compliance.
  • Process grant management documents for signature.
  • Document and share key compliance key grant management and finance data.
  • Perform other duties as requested by the Grants and Compliance Manager

Other Responsibilities:

  • Contribute to CARE's resource mobilization efforts
  • Other Responsibilities as Assigned

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required

  • University degree in Accounting, Economics, or any other Management Science related course.
  • At least 2 years working experience in INGO, or a Development organization will be an added advantage.
  • Familiarity with office machines e.g., scanners, printer etc.
  • Knowledge of office management and basic bookkeeping
  • Proficient in English oral and written
  • Excellent knowledge of MS Office package especially Excel and Word

Competencies

  • Relationship Building
  • Inclusion
  • Dynamic Learning Mindset
  • Delivering Results
  • Communication

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