Project Pharmacy Manager

Manage pharmacy operations in a project setting, ensuring compliance with national regulations and MSF protocols, and supervising a team of pharmacy staff.

Accountabilities / Responsibilities

• Ensure proper management of narcotics, psychotropics, and other controlled drugs in the project, adhering to national regulations and MSF protocols.
• Conduct regular physical inventories, including partial and full inventories, to maintain accurate stock levels.
• Ensure strict compliance with national guidelines and MSF procedures for the management, storage, handling, and safety of expired and/or damaged medical items.
• Develop and implement strategies to improve stock management and follow-up of medical stocks at various end-user units in the project.
• Support the registration and renewal of the pharmacy warehouse license, utilizing the PCN license as needed.
• Ensure the security and control of access to the pharmacy premises.
• Analyze data from Isystock to anticipate needs based on project activity and ensure coherence between consumption and prescriptions for vital and essential medical items.
• Collect and analyze pharmacy-related data and indicators for reporting purposes, including donations, orders, problems, and stock shortfalls.
• Advise the project medical referent on all pharma-related activities, old and new, in the project.
• Develop a standard list of products per type of consumption unit/activity with the project medical referent.
• Participate in drawing up, consolidating, planning, and preparation of medical orders and annual planning of operations ARO.
• Supervise the reception of international orders and/or local purchase items in the project and record all data in Isystock receipts and issue.
• Ensure the approval process for orders from different consumption units, departments, health centers, emergency boxes, etc. is followed.
• Ensure archiving of all documents, including pro-forma orders and packing lists.
• Supervise the pharmacy supervisor, storekeeper, storekeeper assistant, and medicine dispenser.
• Define the team's training needs in accordance with project objectives and regularly organize on-the-job training for team members and all staff managing drugs, ward supervisors, and dispensers.
• Carry out individual reviews for the members of his/her team at least every 6 months.
• Organize and lead regular team meetings and share relevant information flow within his/her team.

Required Skills and Competencies

• Education: Pharmacy Degree or equivalent 4-5 years diploma is required.
• Mandatory licensing with Pharmacy Council of Nigeria.
• Experience: 2 years of demonstrated experience as a pharmacist is required.
• Experience in MSF or other NGO is desirable.
• Languages: Essential fluency in spoken and written English is required.
• Knowledge of Hausa is desirable.
• Knowledge: Computer proficiency in MS Word, advance excel, internet is required.
• Advance knowledge of Isystock is desirable.
• Competencies: people management and development, commitment to MSF principles, behavioral flexibility, result and quality orientation, teamwork and cooperation.

Remuneration

• According to the MSFW salary scale Level 10 in Nigeria