ABOUT THE COMPANY

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

JOB SUMMARY

Job requirements:Diploma or Degree in a relevant field.Must possess at least three (2) years experience in Supply Chain managementCompetency in Microsoft suites ( Ms word, excel, PPT,outlook)Must have cognate skills in computer appreciation.MUST possess a high level of integrity and with good interpersonal skillsReady to work in difficult environmental conditionsGood Knowledge of Ms Office, ERP etc.Personal Characteristics:Strong sense of personal integrityAttention to detail.Strong supervisory skillsAbility to multi-taskTeam spirit and problem-solving ability.Work Environment:The position will be based in Katsina State, Nigeria. The situation in northwest Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.

RESPONSIBILITIES

Procurement Planning:The Procurement Assistant is responsible for working closely with Supply Chain Officers, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation. Supply chain planning includesPreparing and implementing procurement plansImplementing all IRC procurement SOPsCollecting, organizing, and analyzing dataMonitor supply market and conduct market surveys & analysis.Procurement:Support with implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors' standards. This includes: -Support in development of procurement specifications - Processing approved Purchase request through the procurement software and ensuring data accuracy.Request for quotations / proposals.Participate in tender meetings & evaluations.Prepare bids analysis and other bidding documents for approval.Conduct negotiations with suppliers that is transparent and documented.Demonstrate value for money in procurement.Contract Management:Preparing and executing contracts for recommended biddersTimely renewal of running contracts.Execute contracts against set performance indicatorsResponsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. Supplier Management:Support with managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -Maintain suppliers file and documentationDocuments supplier performanceMaintain supplier performance score cards.Compliance and Ethics:Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: -Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.Provide consistent and constructive support to other departments to ensure compliance with policies and proceduresidentifying and reporting procurement red flags,Implementing internal and external audit corrective action plans (CAPs)Key Working Relationships:Internal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levelsExternal: Vendors and Service providers.

REQUIRED SKILLS

Supply and demand planning, Procurement, Supplier evaluation and management, Purchasing, Planning

REQUIRED EDUCATION

Bachelor's degree