Office Assistant

Reception duties: Answering phone calls, directing calls to appropriate personnel, greeting visitors, and managing appointment schedules.
File management: Maintaining filing systems, organizing documents, and retrieving information as needed.
Data entry: Inputting data into computer systems, updating spreadsheets, and maintaining databases.
Mail handling: Sorting and distributing mail, preparing outgoing mail, and managing package deliveries.
Office supplies management: Monitoring office supply inventory, ordering new supplies when needed.
Calendar management: Scheduling meetings, managing calendars for staff members, and sending meeting reminders.
Basic administrative tasks: Copying documents, faxing, scanning, and preparing presentations.
Errands and deliveries: Running errands as needed, delivering documents to other departments.
Required skills for an office assistant:
Excellent communication skills, both verbal and written
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Attention to detail and accuracy
Ability to multitask and prioritize tasks
Professional demeanor and customer service skills

---