Executive Secretary

**Job Summary**

We are seeking a highly organized and discreet Executive Secretary to provide comprehensive executive support to our Group Managing Director. The ideal candidate will be exceptionally professional, proactive, and skilled in managing complex schedules while handling confidential matters with utmost discretion.

The successful candidate will be responsible for:

• Managing the GMD's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinating and preparing for board meetings, executive committees, and high-level presentations.
• Drafting and editing correspondence, presentations, and reports.
• Handling confidential documents and information with absolute discretion.
• Acting as the primary point of contact between GMD and internal/external stakeholders.
• Organizing meetings, conferences, and events.
• Ensuring the GMD is properly prepared for all meetings with necessary documents.
• Sending reminders and follow-up messages for important meetings and deadlines.
• Processing expense reports and managing reimbursements.
• Managing subscriptions and memberships.
• Organizing and maintaining physical and digital filing systems.
• Coordinating with various departments on GMD's behalf.
• Screening and directing queries to appropriate channels.
• Maintaining relationships with key external contacts.
• Coordinating with vendors and service providers.
• Handling post-event documentation and follow-up.