Procurement Specialist

9 hours ago

Lagos, Lagos, Nigeria HRD solutions Full time

Job Description

The Procurement Specialist will play a crucial role in ensuring the timely availability of goods and services to support HRD Solutions' operations. The ideal candidate will possess strong attention to detail, excellent communication skills, and proficiency in ERP or procurement software.

Key Responsibilities:

  • Purchase Requisition Management:
    • Review purchase requisitions submitted by departments for accuracy and completeness.
    • Verify budget availability and ensure proper approvals are in place.
    • Collaborate with requesters to clarify requirements and specifications.
  • Purchase Order Creation:
    • Convert approved purchase requisitions into purchase orders.
    • Ensure accurate coding of goods or services.
    • Send POs to vendors and follow up to confirm receipt and order acceptance.
  • Compliance and Documentation:
    • Ensure purchase requisitions align with organizational policies and regulatory requirements.
    • Maintain accurate records of all processed requisitions, approvals, and purchase orders in procurement systems.
  • Communication and Coordination:
    • Liaise with vendors to obtain quotes and clarify specifications.
    • Work closely with finance, accounts payable, and requesting departments to address discrepancies and questions.
    • Provide updates to stakeholders regarding the status of their requisitions.
  • System Management:
    • Use procurement or enterprise resource planning (ERP) systems to manage requisitions and purchase orders.
    • Identify opportunities to streamline workflows and improve system efficiency.
  • Reporting and Analysis:
    • Generate reports on requisition processing metrics.
    • Identify trends and suggest process improvements to enhance procurement operations.

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