Front Desk Admin

2 days ago

Lagos, Lagos, Nigeria De mosaic Homes Full time

Role Overview

  • As the Front Desk Administrator, you are the face of OBSIDIAN.
  • You'll be the first point of contact for guests, vendors, and callers, while also supporting HR operations behind the scenes.
  • From greeting visitors to helping onboard new hires, this role blends admin precision with people-first energy.
  • This is a full-time, onsite role based in our Ikoyi office.
  • It requires a high level of organization, discretion, and professionalism.
  • You'll need to stay on top of multiple moving parts, stay calm under pressure, and always show up with a welcoming attitude.

Key Responsibilities

Front Desk Operations:

  • Welcome and attend to all in-person visitors professionally and promptly.
  • Operate the main phone line,ensure it's active by 9:00 AM and closed by 5:00 PM daily.
  • Screen, route, and follow up on incoming calls, messages, and inquiries.
  • Maintain a tidy and organized front desk and reception area.
  • Log visitor entries, manage deliveries, and coordinate with vendors and service providers.
  • Support meeting room scheduling and ensure readiness for internal/external meetings.

Administrative Support:

  • Track and replenish office supplies and cleaning materials in collaboration with Admin and Facility teams.
  • Handle filing, of office documents.
  • Maintain calendars for HR appointments, interviews, assessments, and general office activity.
  • Monitor office maintenance needs and liaise with the Facility Manager for prompt resolution.
  • Assist with interview scheduling, candidate communication, and basic recruitment coordination.
  • Support employee onboarding, prepare welcome kits, manage forms, and organise workspace set-up.
  • Assist with drafting letters and internal memos under supervision.
  • Coordinate minor staff engagement tasks e.g. birthday reminders, celebrations, and HR events.
  • Maintain confidentiality on all personnel and company-related matters.

Qualifications

Education & Experience:

  • Bachelor's Degree Business Admin, or a related discipline.
  • 1 - 2 years experience in an administrative support, or reception/front desk role.
  • Previous experience in a professional or corporate environment is compulsory.

Skills & Attributes:

  • Excellent communication and interpersonal skills.
  • Impeccable grooming, poise, and a pleasant demeanor.
  • Strong multitasking and organizational abilities.
  • Tech proficiency - MAC OS; Keynotes, Numbers, Pages
  • Proactive, detail-oriented, and dependable.
  • Trustworthy, emotionally intelligent, and discreet with sensitive information.

Job Type: Full-time

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