Administrative Assistant at the Lagos State Ministry of Health

3 days ago

Lagos, Lagos, Nigeria LSMoH Full time ₦1,500,000 - ₦3,000,000 per year

JOB TITLE: Administrative Assistant

JOB LOCATION: Ikeja, Lagos



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JOB DETAILS:

  • The Grant/Administrative Assistant will provide essential administrative and operational support to the Global Fund Grant Management Unit (GMU).
  • This role ensures the smooth functioning of office processes, effective documentation, and support for staff, logistics, and reporting needs.
  • The position contributes to achieving programmatic and organizational objectives while maintaining compliance with donor and internal policies.

Key Responsibilities
Administrative and Operational Support:

  • Provide direct support to the office of the Coordinator, GMU.
  • Perform general office duties, including filing, photocopying, scanning, and maintaining records.
  • Maintain effective internal controls for inventory and stores, ensuring timely availability of office supplies.
  • Monitor asset conditions and promptly report damages or faults to the Admin Officer.
  • Supervise cleaning staff to ensure a consistently clean and tidy workplace.
  • Support the processing of staff leave requests.

Documentation and Record Management:

  • Dispatch, document, and track movement (incoming and outgoing) of files, memos, and packages.
  • Participate in internal and external meetings, documenting minutes, and assisting in the preparation of presentations and reports.

Payroll and Financial Support:

  • Assist in preparing monthly payroll and other staff allowances, ensuring timely and accurate submission.
  • Prepare and submit expense reports and reimbursement requests

Logistics and Travel Management

  • Arrange travel logistics for grant-related activities, including airport and hotel pickups where required.
  • Provide support in organizing meetings, workshops, and conferences, ensuring all logistics are covered.

Other Duties:

  • Ensure compliance with organizational and donor guidelines in all tasks.
  • Undertake additional duties as assigned to support GMU operations.

Qualifications and Experience

  • A University Degree, HND, or recognized equivalent in Administration, Management, or a related field.
  • Minimum of 2 years of relevant experience in administrative or project assistant roles.
  • Experience working with Global Fund grants is an added advantage.
  • Familiarity with the Nigerian public health sector is highly desirable.

Skills and Competencies:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of grant management software or tools is an added advantage.
  • Strong organizational and multitasking abilities.
  • High proficiency in English, both written and verbal.
  • Ability to draft quality reports, minutes, and official correspondence.
  • Strong intrapersonal and interpersonal communication skills.
  • Goal-oriented with a proven ability to meet targets under pressure.
  • Attention to detail and excellent problem-solving skills.
  • Flexible, with demonstrated integrity and cultural awareness.
  • Ability to work independently and collaboratively as part of a team.

HOW TO APPLY
To apply for the ongoing Lagos State Ministry of Health (LSMoH) job opening, visit the job APPLICATION PORTAL to submit your application


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