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Finance and Administrative Officer

3 weeks ago

Nigeria Palladium Group, Inc. Full time

Finance and Administrative Officer

Company Overview

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Diversity, Equity & Inclusion - We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

You and Your Career - If you are a problem-solver, collaborator, and doer, and you have expertise in health informatics, M&E, data analytics, visualization and data use, we are interested in hearing from you.

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career

Project Overview and Role

Data.FI is a multiyear global project funded by the United State Government (USG) to support the HIV, TB, and global health security (GHS). Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV, TB, epidemic control, and other global health challenges. By improving global, regional, national, and community/local in-depth analyses of HIV, TB, and other diseases epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.

Purpose of Position:

Palladium is currently recruiting a Finance and Administrative Officer to work for the USG-funded Data.Fi project. This person will be based in Abuja, Nigeria with some travel outside Abuja expected. The position will assist the project with activities related to finance and administration and logistics. The position will support the Data.Fi activity and report to the Data.Fi Finance Manager.

Location: Abuja

Primary Duties and Responsibilities:

Payroll Management:

  • Coordinate and process monthly statutory deductions for payroll.
  • Maintain accurate payroll records by collecting, calculating, and entering data.
  • Collaborate with the Finance Manager to ensure timely and accurate payroll implementation,

maintain updated staffing financial information and conduct regular reviews.

Financial Administration:

  • Ensure timely payments to staff, consultants, and vendors.
  • Maintain complete, accurate, and timely financial records; prepare and submit monthly financial reports as directed by the Country Director or Finance Manager.
  • File supporting documents appropriately in both hard and soft copies.
  • Verify that all field vouchers are accurate, properly supported, and coded according to the chart of accounts and project charge codes.
  • Negotiate, administer, and ensure compliance with agreements, including contracts, grants, cooperative agreements, purchase orders, and task orders.
  • Confirm that all purchases have the necessary authorizations prior to execution.
  • Maintains the asset register by tracking assets movements and conducting regular inventory updates.

Event and Logistics Coordination:

  • Assist with planning and organizing events, including venue selection, accommodation, transportation, and per diem arrangements.
  • Provide logistics and travel support for program staff, including tracking domestic and international travel and preparing monthly travel log reports.
  • Assist in scheduling vehicle use and maintaining transport request records.
  • Coordinate with local vendors to obtain quotations, manage invoicing, and process payments for service providers..

Program Support:

  • Assist in developing activity budgets for project-related activities.
  • Prepare training materials and meeting documents, including printing, binding, organizing files,

and recording meeting minutes.

  • Maintain financial, procurement, and attendance records for all meetings and workshops.

Other Duties:

  • Perform additional responsibilities as assigned by the Country Director or Finance Manager.

Required Qualifications:

  • Bachelor's degree in accounting, finance, business administration or related field with at least 5 years of relevant experience, A Master's degree in a related field would be an advantage
  • Familiarity with USG funded projects and/or experience working on an international development project
  • Strong proficiency with Microsoft Office Suite applications
  • Keen attention to detail
  • Strong English (written and oral) communication skills