Personal Assistant and Office Administrator

5 days ago

Lagos, Lagos, Nigeria HReade Limited Full time ₦1,800,000 per year

JOB TITLE:

Personal Assistant and Office Administrator

LOCATION:

Lekki, Lagos

DIVISION/DEPARTMENT:

Administration

REPORTS TO:

Managing Consultant

WORK RELATIONSHIPS:

All Employees

JOB SUMMARY

Directs and coordinates office services and related activities. Provides facility management support to the company by ensuring regular maintenance is carried out. Responsible for procurement of office supplies and inventory management. Provides HR administrative

support and personal administrative support to the Managing Consultant.

ESSENTIAL JOB FUNCTIONS

· Supervises and coordinates overall administrative activities for the office.

· Identifying administrative policy documents needed by the company and developing such documents.

· Manages communication channels which includes telephone calls, emails,

· Manages and coordinates procurement of office supplies,

· Prepares expense reports,

· Responsible for document filing and manages the company's database,

· Schedules meetings and manages appointments,

· Manages office assets and equipment, including printers, generators, computers, etc., and ensures maintenance checks are carried out when due;

· Plans the company's social activities and office relocation moves,

· Works hand in hand with the team to develop content for social media

· Arranges business travel, including transportation, accommodation, and logistics for all employees,

· Manages petty cash for the office and itemizes all purchases,

· Performs general office duties such as photocopying, scanning, and printing,

· Ensures all legal requirements are met and necessary statutory filings are completed,

· Carries out other relevant duties as directed.

· Manages employees' administrative requests such as time off, sick leave,

pensions, HMO, etc.

· Responsible for registering new hire under HMO scheme and preferred PFA,

· Coordinate onboarding process,

· Coordinates in-house learning and development program in line with HReade's

business strategy.

· Leads vendor selection process and negotiates contracts at cost-effective rates;

· Maintains a database of existing and potential vendors and manages vendor relationships,

· Management of third-party contractors, vendors, and service providers through the development and negotiation of vendor contracts and agreements with detailed terms of engagement and fees,

· Ensures all vendor agreements are signed and up to date,

· Undertakes annual vendor performance assessment for existing vendors as a prerequisite for renewing contracts for the following year.

· Runs personal errands for the managing consultant, which include purchases and organizing personal events if required.

EDUCATION:

· Minimum of a Bachelor's degree in any field from a

reputable and accredited University

TECHNICAL SKILLS:

· Technology savvy

· Proficiency in the use of Microsoft Office tools (Word, Excel, and PowerPoint)

SKILLS REQUIREMENTS:

· Presenting and Communicating Information

· Writing and Reporting

· Learning and Researching

· Working with People

· Analysing

· Planning and Organizing

· Adhering to principles and values

· Deciding and initiating actions

· Coping with pressures and setbacks

· Prioritizing

WORK EXPERIENCE:

· 1 - 3 years post NYSC experience as an administrator

Job Type: Full-time

Pay: From ₦150,000.00 per month

Education:

  • Master's (Required)

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