Personal Assistant

Mary Dinah Foundation ("MDF") empowers refugees and displaced persons globally by preventing malnutrition through emergency food relief and water sanitation, improving access to healthcare for infants and pregnant women, scaling up refugee education programs, and protecting women and girls from gender-based violence. Operating in more than sixty (60) countries across the world, our team works side by side with people living through poverty, disaster, violent conflict, and the acute impacts of malnutrition. We are committed to creating global change through local impact, with 85 percent of our team members coming from the communities where they work. We bring a comprehensive approach to every challenge, addressing problems from multiple angles. Furthermore, we go beyond emergency aid, partnering with local governments, forward-thinking corporations, social entrepreneurs, and people living in fragile communities to develop bold solutions that make lasting change possible. Position Title: Personal Assistant Location: Onsite, Ikoyi, Lagos, Nigeria Supervisor: Chief Executive Officer (CEO) Position Overview: We are seeking a highly organized, reliable and proactive Personal Assistant to support the CEO in both professional and personal capacities. This role requires someone who is detail‑oriented, personable, discreet, and able to manage a wide range of tasks including administrative support, travel coordination, social media management, and day‑to‑day personal errands. The ideal candidate will ensure the CEO's daily activities run smoothly, manage logistics, uphold security protocols during travel, and maintain an excellent standard of presentation and conduct. Duties and Responsibilities:
• Maintain and update the executive's daily schedule.
• Coordinate appointments, meetings, calls, and events.
• Ensure the executive is briefed ahead of all engagements.
• Ensure smooth day‑to‑day running of the CEO's personal and professional commitments.
• Manage airport pickups and drop‑offs, ensuring adherence to security protocols.
• Arrange domestic and international travel itineraries including flights, accommodation, and ground transportation.
• Act as the primary contact for individuals attempting to reach the CEO.
• Ensure all assigned vehicles are well‑maintained, serviced, clean, fuelled, and fully functional.
• Handle sensitive and confidential information with the utmost discretion.
• Manage and update the CEO's LinkedIn and Instagram pages.
• Draft content, coordinate posts, monitor engagement, and maintain a consistent professional online presence.
• Exercise sound judgment in decision-making and problem-solving.
• Undertake any additional responsibilities assigned by the CEO. Skills and Competencies Required:
• Bachelor's degree in a relevant field.
• Proven experience as an Executive or Personal Assistant or in a similar role.
• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Exceptional interpersonal and communication skills (written and oral).
• Proficient in Microsoft Office applications (MS Word, Excel, PowerPoint).
• Enthusiastic, imaginative, energetic and creative approach with a 'can-do' attitude.

• Uphold discretion and confidentiality in handling sensitive information.
  • A resourceful team-player capable of working independently.
  • Demonstrated success in multicultural environments. Salary: Three Hundred Thousand Naira (N300,000). Success Factors:
  • The Personal Assistant will be capable of multi-tasking, rapid decision making, have initiative, drive as well as high emotional intelligence.
  • Successful MDF team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.
  • MDF team members represent the agency both during and outside work.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MDF's policies, procedures, and values at all times and in all in-country venues. Additional Information:
  • In the spirit of our founder and namesake, MDF is dedicated to building an inclusive workforce where diversity is valued and promoted.
  • We are an Equal Opportunity Employer (EOE) where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.
  • This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
  • This document is intended to outline the main duties of the job and does not constitute a contract of employment. Management reserves the right to review and revise this document at any time.

Job Type: Full-time