Office Assistant

2 weeks ago

Lagos, Lagos, Nigeria Tribest Corporate Support Limited Full time

Tribest is a corporate support solutions provider with a comprehensive range of people outsourcing services. We have a diversified team of management, strategy, banking and capacity development experts working together to provide organizations with the best human resource management solutions. With a team that diverse, we are setting new standards of performance and raising the bar in excellent service delivery.

We are recruiting to fill the position below:

Job Position: Office Assistant

Job Location: Lekki, Lagos

Employment Type: Full-time

Role Overview

  • The Office Assistant will provide essential administrative and operational support to ensure the smooth daily running of our asset management firm.
  • This role requires a high level of professionalism, discretion, and the ability to multitask in a fast-paced corporate environment.
  • You will be the first point of contact for clients, regulators, and vendors, playing a key role in maintaining the firm's professional image.

Key Responsibilities

Administrative & Office Support:

  • Reception Management: Greet and direct clients (including HNWIs) and visitors with a warm, professional demeanor.
  • Document Handling: Assist in filing, scanning, and organizing sensitive investment documents, KYC (Know Your Customer) records, and corporate files.
  • Correspondence: Manage incoming and outgoing mail, including coordinating with local courier services (e.g., DHL, GIGM) for urgent document deliveries.
  • Meeting Coordination: Prepare boardrooms for investment committee meetings, ensuring all necessary stationery, refreshments, and technology (AV/Zoom) are set up.

Operations & Logistics:

  • Inventory Management: Monitor and restock office supplies (stationery, toiletries, pantry items) to ensure zero downtime in office operations.
  • Vendor Liaison: Coordinate with external vendors (cleaners, security, water suppliers, and maintenance technicians) to ensure the office environment remains pristine.
  • Petty Cash: Assist in managing minor office expenses and maintaining accurate records for reimbursement.

Executive Assistance:

  • Schedule Support: Provide occasional support to senior analysts or executives with printing, binding presentations, or light scheduling.
  • Travel Coordination: Assist in making local travel or hotel arrangements for visiting consultants or team members when necessary.

Requirements & Qualifications

  • Education: OND, HND, or BSc in Secretarial Studies, Business Administration, or a related field.
  • Experience: 1–3 years of experience in a similar role, ideally within the financial services, legal, or professional services sector in Lagos.
  • Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Communication: Excellent verbal and written English communication skills; ability to interact confidently with high-level professionals.
  • Professionalism: Exceptional grooming standards and a polite, helpful attitude.
  • Local Knowledge: Familiarity with Lagos business districts and logistics.

Salary

N100,000 monthly.

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