Finance/Admin Assistant
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At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work.
Job Purpose
The Finance / Admin Assistant provides comprehensive financial, administrative, and operational support to ensure accurate financial processing, regulatory compliance, and smooth day-to-day office operations. The role also supports IT coordination, vendor management, travel arrangements, and general administration in line with company policies.
Key ResponsibilitiesFinance Support
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Assist with processing invoices, payment requests, and expense claims.
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Maintain accurate financial records, documentation, and filing systems.
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Manage petty cash and ensure proper reconciliation.
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Support preparation of financial reports, schedules, and summaries.
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Follow up on outstanding invoices, payments, and vendor settlements.
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Timely and accurate posting of transactions on a daily basis.
Government & Statutory Compliance
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Assist the finance officer to follow up with regulatory authorities on statutory filings and requirements.
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Assist in tracking and following up on statutory and government-related payments.
Vendor & Service Provider Management
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Engage, coordinate, and manage office vendors and service providers.
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Ensure timely processing of vendor requests, deliveries, and invoice submissions.
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Monitor vendor performance and escalate service gaps where necessary.
Travel & Guest Management
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Coordinate domestic and international flight bookings for employees and guests.
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Manage meet-and-greet arrangements for visitors, clients, and partners.
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Communicate travel itineraries and updates in a timely manner.
Office Administration & Procurement
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Oversee procurement of office supplies, consumables, and stationery.
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Monitor stock levels and ensure timely replenishment of office materials.
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Follow up on office repairs, maintenance, and facility-related issues.
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Maintain office asset inventory where applicable.
Identification, Line Registration & Compliance Support
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Handle employee line (SIM card) registration as required.
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Maintain accurate documentation related to employee identification and registrations.
Key Skills & Competencies
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Strong attention to detail and organizational skills
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Basic finance and accounting knowledge
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Proficiency in Microsoft Office tools
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Good communication and interpersonal skills
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Ability to multitask and work independently
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Problem-solving and customer-service orientation
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High level of integrity and confidentiality
Qualifications & Experience
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Bachelor’s degree or HND in Accounting, Finance, Business Administration, or related field
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Minimum of 1-3 years experience in a finance and administrative role
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Experience with vendor management, statutory documentation, or IT coordination is an advantage
What’s in It for You?
- A Dynamic Team Culture
- Competitive Benefits Package
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