Executive Secretary
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- Maintain current client relationships and identifying areas for potential clients
- Contacting potential clients to establish a business relationship and meet with them ▪ Develop new sales areas and improving sales through various methods
- Research the latest in the business industry and creating new opportunities to expand business
- Collaborate with sales and design team to ensure requirements are met, such as sales numbers and profit goals
- Strong understanding of company products or services as well as business position and competition to keep business competitive
- Provide comprehensive, effective and efficient administrative support to all units and departments
- Ensuring professionally done, attractive literature, promotional materials and publications of company products and services.
- Liaising with external agencies, preparing online contents, organizing promotional activities.
- Update Company project activity reports, website etc. as requested daily, weekly by Management based on customer requirements or category.
- Monitoring compliance with the company defined brand formatting in regard to procedure, letterheads, email signature, project reports, presentations and proposals.
- Receive and process communication channels, including email, phone, and physical mails.
- Assist with payroll and personnel databases.
- Organize and update members and vendors’ databases effectively.
- Manage and refine internal filing and other procedures.
- Initiate payments, process invoices, and verify receipts on the ERP and other electronic banking platforms.
- Assist in organizing events, including ordering materials and meeting venues.
- Provide supervision and manage the service delivery of social media management services providers to ensure effectiveness.
- Organize and attend electronic and physical visits to members and prospective members
- Performs other duties as required or as assigned
Requirements
- Bachelor’s Degree in Business Administration, Management, or a related field
- Minimum of 8 years experience with 5 years minimum in an executive position.
- Prior experience supporting senior executives / C-suite leadership
- Experience within the oil & gas or energy sector is an added advantage
- Proven experience managing executive schedules and correspondence
- Experience coordinating meetings, committees, and stakeholder engagements
- Exposure to secretariat or association administration is beneficial
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong documentation and report preparation experience
- Ability to manage confidential and sensitive information
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