Administrative Assistant
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We are looking for a responsible
Administrative Assistant to perform a variety of administrative and clerical
tasks. Duties of the Administrative Assistant include providing support to our
managers and employees, assisting in daily office needs and managing our
company’s general administrative activities.
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed
minutes
- Write and distribute email,
correspondence memos, letters, and forms
- Assist in data entry activities
across departments
- Assist in the preparation of
regularly scheduled reports
- Develop and maintain a filing
system
- Update and maintain office
policies and procedures
- Order office supplies and research
new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense
reports
- Provide general support to
visitors
- Act as the point of contact for
internal and external clients
- Perform inventory management
activities
Requirements
- Proven experience as an
Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems
and procedures
- Working knowledge of office
equipment, like printers and fax machines
- Proficiency in MS Office (MS
Excel and MS PowerPoint, in particular)
- Excellent time management skills
and the ability to prioritize assigned work
- Attention to detail and problem
solving skills
- Excellent written and verbal
communication skills
- Strong organizational skills
with the ability to multi-task
-
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