Executive Assistant – Project Management

The client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide executive support while also assisting with the coordination, monitoring, and follow-up of project-related activities. The ideal candidate will have a background or strong exposure to Project Management and/or Project Engineering and should be comfortable working in a fast-paced environment where effective coordination, follow-through, communication, and attention to detail are essential. This role is particularly suited to a professional who can combine strong executive administrative capabilities with an understanding of project environments.

Key Responsibilities
Executive Support
- Provide high-level administrative and organizational support to the Executive.
- Manage and coordinate meetings, schedules, appointments, and related activities.
- Prepare meeting agendas, documents, presentations, and other materials as required.
- Record and follow up on meeting action points and outstanding assignments.
- Maintain organized and confidential executive records and correspondence.
- Coordinate communication between the Executive and relevant internal and external stakeholders. Project Coordination & Monitoring
- Assist in coordinating project-related activities and deliverables.
- Track assigned project actions, deadlines, milestones, and outstanding items.
- Follow up with relevant team members and stakeholders to ensure agreed actions are completed.
- Maintain project trackers and provide timely updates on progress.
- Support the preparation of project reports, presentations, status updates, and documentation.
- Identify pending or delayed actions and escalate them appropriately.
- Assist with the coordination of project meetings and follow-up activities. Administrative & Operational Support
- Support effective communication and coordination across departments and project teams.
- Assist with the preparation, organization, and maintenance of project and administrative documentation.
- Conduct follow-ups on behalf of the Executive and ensure commitments are tracked to completion.
- Perform other duties related to executive and project coordination as assigned. Requirements
- Bachelor's degree in Project Management, Engineering, Business Administration, Management, or a related discipline.
- Previous experience in an Executive Assistant, Project Coordinator, Project Administrator, Project Management, Project Engineering, or similar role.
- Demonstrable understanding of project coordination and project follow-up.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to follow through on tasks and ensure deadlines are met.
- Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work independently while maintaining effective communication with management and project teams. Preferred Background Candidates with a background in Mechanical Engineering or Chemical Engineering will be particularly considered, especially when combined with relevant project management or project coordination experience. Candidates with relevant Project Management and/or Project Engineering experience are encouraged to apply. What We Are Looking For The successful candidate should be:
- Highly organized and structured.
- Proactive rather than reactive.
- A strong communicator and follow-up person.
- Comfortable working with senior management.
- Able to understand project timelines, deliverables, and dependencies.
- Detail-oriented without losing sight of the bigger picture.
- Discreet, professional, and trustworthy.
- Capable of managing competing priorities in a fast-paced environment.

How to Apply
Interested and qualified candidates should submit their CV for consideration to hrandstructurepro@gmail.com Subject: Executive Assistant – Project Management / Engineering Only candidates whose qualifications and experience meet the requirements will be contacted. Work

Location:
In person