Secretary / PA to MD & Senior Leadership Team

Found in: beBee S NG - 3 weeks ago

Abuja, Nigeria SPIE Oil & Gas Services Part time

ABOUT THE COMPANY

SPIE is the independent European leader in multi-technical services in the areas of energy and communications. Our 45,500 employees are committed to achieving the energy transition and digital transformation alongside our customers.

JOB SUMMARY

Qualifications / Experience Required:Bachelor's / HND Degree in Management Secretary, Humanities, or related discipline.7 years post-graduate experience in relevant functions preferably secretarial experience.Good analytical and report writing skills, excellent interpersonal and problem-solving skills.Professional Skills:Knowledge and Experience of Relevant Software Applications - Spreadsheets, Word Processing, And Database Management.Knowledge of Administrative and Clerical Procedures.Knowledge of Business Principles.Proficient in Spelling, Punctuation, Grammar, and Other English Language Skills.Proven Experience of Producing Correspondence and Documents.Proven Experience in Information and Communication Management.

RESPONSIBILITIES

We are currently looking for a Secretary / PA to MD & Senior Leadership Team to join its work force in Nigeria. His responsibilities shall include:Prepares letters, reports and memos.Answer telephone calls, take messages and respond to enquiries.Schedules appointments, maintain calendar, leave schedules.Make reservations for meetings.Distributes mail.Prepares materials for workshops, conferences, meetings, duplicates/collates.Maintain files and related records.Proofread and edits letters.Provide secretarial support to visiting SLT members and other Management staff.Orders, distributes, and keeps an inventory of supplies.Upload letters in DMEP.Ensure the timely preparation and transmittal of responses to correspondences for Government Relations Department.Responsible for organizing and managing complex travel and accommodation arrangements for the GM.Manages requisition of standard goods and stationery for the office.Responsible for interfacing with all the four (4) division in the COS Directorate.Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies etc.Perform other duties assigned.

REQUIRED SKILLS

Reporting, Written communication, Document and archive management, Office administration, management, Secretarial work

REQUIRED EDUCATION

Bachelor's degree

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