Building/Property/Facility Manager
1 month ago
Responsibilities:
Primary responsibility is to ensure optimal delivery of FM services on sites assigned.Responsible for the overall daily operation of the facility to include coordinating all technical and support staff.Carry out daily walk-around inspections to identify ‘’red flags’’, possible maintenance, aesthetics, or environmental issuesDirect coordination of all technical activities and vendor/contractor activities on assigned sitesResponsible for developing work schedules and technical Rota / work shift system and monitoring of such.Daily processing of work-orders and actively assigning the right resources or make requisitions towards closing out work orders.Documentation – Register, monitor and file servicing schedules, work orders, material usage, job completion certificates and invoices for all maintenance activities.PPM (Plan Preventive Maintenance and other periodic FM activities) – daily monitoring of PPM and raising PM work requests at least 2 weeks before they are due for adequate planning and execution.Stock management - Weekly inventory report of maintenance consumables in storage and timely identification of re-order level. Carry out monthly stock audit, Collate material requisition for all departments and raise purchase order to the procurement department for processing.Make-readies – carry out Post departure inspections (PDIs) with exiting tenants and coordinate renovation of vacant units.Report – Prepare and send out weekly facilities report on maintenance activities executed, pending or on-going during the week, to include work order reports.Petty Cash – accountable for expenses and reconciliation of petty cash.Direct engagement with clientsSchedule and coordinate daily toolbox talk with facility teamPublic bills – responsible for monitoring, review and initiating payment of public bills like electricity, water, parking and waste management.
Requirements:
HND/BSc/BA in facility management, engineering, business administration or relevant field, MSc will be an added advantage.Relevant professional qualification will be an advantage3 - 4 years proven experience in managing a facilities team preferably in a large service organization. -Knowledge in managing building contracts.
The applicant will also possess the following competencies:
Customer Service: An unwavering commitment to superior customer service.Relationship Building: The ability to develop and maintain excellent relationships with staff at all levels of the organization.Management of Self and Others: The ability to utilize personal skills to achieve goals and a high standard of performance. Positively leading, motivating and effectively working with colleagues, staff and customers in a collegial and team environment.Management of Financial Resources: The ability to contribute to the long-term financial planning and results, including controlling costs and managing budgets for own cost centers.Utilization of Technology: The ability to use the technology required in day-to-day work including experience in the use of Power Point Presentation and database software such as Microsoft Word and Excel Spreadsheet.Valuing and Nurturing Diversity: The ability to proactively recognize and respond to the differing needs of other individuals and groupsInnovation: The ability to suggest and contribute new ideas and initiatives.-
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