Projects Coordinator

SCOPE OF WORK:

The Projects Coordinator PCo is responsible for supporting project implementation and project health across the IRC Nigeria portfolio. S/he plays key role in activity implementation and budget management. The PCo should have a good knowledge and understanding of project cycle management with an emphasis on project implementation, learning and capacity building.

The PCo reports to the Senior Projects Coordinator. As a key member Project Management Unit PMU, the PCo must also maintain close working relationships with the Senior Program Coordinators and Technical coordinators/managers; as well as the grants, finance and operational support units.

RESPONSIBILITIES

Activity Implementation:

• Support the Senior Projects Coordinator in the implementation of projects, ensuring alignment to activity plans, procurement plans and budgets.
• Assist implementation teams with the development of detailed implementation plans and item forecasts.

Budget Management:

• Support the scheduling and coordination of BVA meetings, including documenting and tracking the completion of action points. 
• Contribute to healthy project spending trends, using tools such as Power BI, Integra, budget versus actual reports.
• Design budget tracking tools, to support field coordinators and implementation teams analyze spending trends.

Project Cycle Meetings:

• Support the scheduling and tracking of project cycle meetings, including documenting and tracking the completion of action points.
• Actively participate in project cycle meetings and contribute to addressing root causes of over/underspending.

Coordination:

• Support internal coordination mechanisms, including monthly coordination meetings, and ad-hoc meetings between sectors.
• Contribute to ongoing problem-solving and the establishment of systems and processes within the country program, focused on the new project management structure.

Strategic Planning

• Participate in the implementation and review of the strategic action plan SAP for IRC Nigeria Country Program reflecting field realities
• Participate actively in the Country Leadership Group.

Others

• Lead the identification of capacity gaps among senior outcome managers across all field bases.
• Provide systematic training, coaching and mentoring to senior outcome managers to ensure they are able to effectively deputize field coordinators.

KEY WORKING RELATIONSHIPS

• Position Reports to: Senior Projects Coordinator
• Other key contacts: Field Coordinators, SAMs, Technical leads, Sector Leads, Finance leads, Supply Chain leads.

Qualifications

• Master’s degree preferred management-related or general operations preferred;
• Minimum of five years’ experience managing operations and/or projects in INGOs in developing countries.
• Demonstrated management and leadership skills, including team management and staff development.
• Experience in Project management, Project implementations, Budget tracking preferably in conflict-impacted settings.
• Excellent management, organizational, interpersonal, and cross-cultural communication skills.
• Strong problem-solving, analytical and decision-making skills, preferably including negotiations and conflict resolution skills.
• Strong computer skills in Microsoft Office, Excel, Word, and Outlook.
• Flexibility, ability to work independently and meet deadlines.
• Fluency in English.
• Commitment to IRC Way.

Computer/Other Tech Requirements:

• Proficiency in MS Office software suite – including Word, Excel, Power BI, PowerPoint and Outlook.
• Experience working with databases and/or other tracking systems.