Receptionist

Job Summary:

• The Receptionist will provide high-level administrative support, ensuring efficient operation of the office. The role involves a combination of administrative duties and advanced computer tasks, contributing to the smooth functioning of the organization.

Requirements

• HND/Bachelor’s/ Master's degree in Business Administration, Accounting or relevant field.
• Proven experience as an administrative secretary or similar administrative role.
• Proficiency in Microsoft Office Suite Word, Excel, PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.
• Knowledge of office management systems and procedures.
• Familiarity with office equipment and applications e.g., fax machines, printers.

Job Responsibilities:

Administrative Support:

• Manage and maintain executives' schedules, including appointments and meetings.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and databases.

Office Management:

• Order and manage office supplies and equipment.
• Coordinate and manage office services, such as cleaning, maintenance, and security.
• Assist in the planning and execution of office events and meetings.

Computer Skills:

• Utilize Microsoft Office Suite Word, Excel, PowerPoint for document preparation, data analysis, and presentations.
• Manage and update electronic filing systems and databases.
• Conduct online research and compile data as required.
• Assist in the development and maintenance of the company’s website and social media presence.

Communication:

• Serve as a liaison between the executive team and other staff members.
• Ensure accurate and timely dissemination of information.
• Draft, proofread, and distribute various types of documents and communications.

Support to Management:

• Provide administrative support to senior management.
• Prepare agendas, take minutes, and distribute meeting notes.
• Handle confidential information with discretion and professionalism.