Admin & Facilities Manager

1 month ago

Lagos, Nigeria Amo Farm Sieberer Hatchery Limited Full time

ABOUT THE COMPANY

Amo Farm Sieberer Hatchery Limited (AFSH) was established in 2002 to produce high-quality Day-Old Chicks and Point of Cage Pullets. Our Objective Our objective is to produce and deliver healthiest chicks with maximum potential for growth, optimal feed conversion rate and highest number of eggs from state-of-the-art production facilities by using special insemination techniques

JOB SUMMARY

Qualifications Bachelor's Degree in Business Administration, Facility Management, or a related field. Minimum of 5 years of experience in administrative roles, facility management, or related fields. Strong leadership abilities and experience supervising staff .Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite and other office software applications .Knowledge of facility management best practices, building systems, and safety regulations. Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines. Strong problem-solving skills and attention to detail. Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholdersExpected Behavioral Competencies: Resourcefulness, Dependability, Passion, Integrity, Promptness, Accountability, Image/brand representation of the company

RESPONSIBILITIES

Job Purpose The role encompasses overseeing administrative tasks and efficiently managing facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders.Roles and DutiesAdministrative Functions: Supervise and coordinate administrative staff, ensuring that tasks are completed accurately and efficiently. Develop and implement administrative policies and procedures to streamline operations and enhance productivity .Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.Internal utility services management including, Water Supply, Fuel, Electricity etc .Manage Guest Houses, and arrange travel and accommodations for staff members as needed. Coordination of Food Vendors Ensure all electrical switches are off after close of busines. Maintain constant routine checks on all furniture and fittings Ensure the offices and environment are clean at all time Review utility consumption and strive to minimise costs Plan and coordinate all installations, renovations and refurbishments Inspect buildings’ structures to determine the need for repairs or renovations Ensure all administrative procedures and processes are properly documented and maintained. Assist in the planning and coordination of company events, meetings, and conference.Facilities and Property Management: Conduct regular inspections to identify maintenance needs and address them promptly. Ensure compliance with safety and security standards in all facilities. Oversee the maintenance and management of company properties, including buildings, facilities, and equipment. Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities. Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades. Manage leases, contracts, and agreements related to property and facilities.Fleet and Operational Support: Maintain and manage the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections. Coordinate vehicle assignments and ensure proper documentation and licensing as at when due. Provide operational support to various departments as needed, including logistical assistance and coordination. Maintain a comprehensive database for all vehicle documentRepairs and Maintenance Function: Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles. Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets. Manage inventory of spare parts and materials necessary for repairs and maintenance activities.Reporting: Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics. Analyse data and provide insights to improve efficiency and cost-effectiveness. Communicate findings and recommendations to relevant stakeholders.Required Skills and Competencies: Ability to manage multiple responsibilities to completion with tight timelines Business planning and analysis Strong communication (verbal and written) skills People and time management Report writing and presentation Protection of Confidential Information MS Office Tools and Calendar Management Good negotiation skills Excellent relationship management skill. Problem solving ability Lateral thinking skills

REQUIRED SKILLS

Office administration, management, Quality control and supervision, Documentation and record keeping, Problem solving

REQUIRED EDUCATION

Bachelor's degree

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