C-Level Executive Assistant

2 weeks ago

Lagos, Lagos, Nigeria Odixcity Consulting Full time

Job Description

We are looking for a C-Level Executive Assistant who will provide high-level administrative support to the CEO and other Executive Committee members.

Role Objective

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Responsibilities

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Manage the Executive's contacts
  • Assist in preparing and managing presentations and decks.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours
  • Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete adhoc projects as assigned – such as personal events and/or family needs.
  • Organize complex calendars and schedules; resolving any scheduling issues.
  • Ensure the CEO and President's time is aligned with their priorities through demonstrated understanding of the core business and by leveraging expert prioritization strategies.
  • Expand the capacity of these executives to be in many places at once by building relationships and trust with their key people and communicating as their proxy.
  • Increase the bandwidth of the CEO and President by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.
  • Maximize efficiency by building out systems and processes for increased organization and unified workstreams.
  • Enable the CEO and President to focus on the company mission through proactive engagement in and management of
  • Provide scheduling support for the CFO.

Qualifications

  • Bachelor's Degree required
  • Must have 10 years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Must be a Male for gender balance
  • Must be living on the island or close to the island. Proximity is important.
  • Advanced Proficiency in Microsoft Office Outlook, Word, Excel, and PowerPoint
  • Ability to communicate effectively and professionally.
  • Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.

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