Personal Secretary

Job Description

• Organizing and maintaining project files and records, ensuring they are accurate, up-to-date, and easily accessible.
• Coordinating document distribution, tracking revisions, and managing document control procedures.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Managing the day-to-day operations of the office, including answering phones, responding to emails, and handling correspondence.
• Coordinating meetings, appointments, and travel arrangements for management and staff.
• Managing calendars and schedules to ensure timely completion of tasks and projects.
• Ensuring proper documentation and filing of project-related paperwork, including invoices, purchase orders, and change orders.
• Basic IT skills

Qualifications

• Bachelor's Degree in Secretarial studies, Business Administration or Mass Communication and any other professional qualification is an added advantage..
• 5 years of experience on the job froma reputable company would be added advantage
• Proficient in clerical duties, possessing a keen eye for accuracy and efficiency.
• Exemplary communication skills, both verbal and written.
• Proven experience in company secretarial work and executive-administrative assistance, showcasing adeptness in managing confidential information.
• Mastery of MS Office suite and other relevant software to optimize workflow processes.
• Exceptional organizational abilities, ensuring tasks are prioritized and completed promptly.
• Ability to thrive in both independent and collaborative work settings.