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Practice Manager

2 months ago

Lagos, Lagos, Nigeria UNOCASA Limited Full time

Job Summary

  • Oversees the firm's operations and administration, monitors and enforces the execution of strategic human resources.
  • Designs and ensures implementation of the firm's policies and procedures.
  • Communicates with the managing partner with regards to the strategic direction of the firm.
  • Oversees the hiring and training of support staff. Oversees finance administration, budget and payroll as needed.

Job Functions
Communication:

  • Communicates and implements the firm's strategy internally and externally to enable all employees to understand the firm's strategic plan and overall goals.
  • Communicates with the managing partner with regards to strategic direction on compliance, related to contractual, legal, administrative, and regulatory obligations.
  • Manages communication and collaborates with internal and external stakeholders.
  • Oversee the firm's website and social media pages.

Operations and Administration:

  • Oversees the firm's day to day operations and facility management.
  • Develops the organizational culture, work surroundings and facilitates communication.
  • Provides day-to-day guidance to the support staff on their duties and responsibilities.
  • Ensures that equipment are functioning at optimum and office supplies are readily available to employees.
  • Manages vendors and keeps track of all maintenance contracts.
  • Manages correspondence with regulatory bodies.
  • Manages and file company's documents such as CAC, certificate of incorporation and other legal documents.
  • Manages information and privacy compliance in the firm.
  • Supervises and coordinates overall administrative activities for the office.

Human Resources:

  • Responsible for the recruitment and selection of new hires, training and development, employee relations, counseling, personnel data systems, compensation/benefits administration, and other HR functions for the legal, paralegal and support staff.
  • Receives information and details from employees and communicates it in meetings.
  • Designs and ensures implementation of the firm's policies and procedures.
  • Ensures the firm is compliant with industry regulations.
  • Oversees practice management which includes lawyer recruiting, legal officer supervision, implementing professional standards and other practice management functions.
  • Execute monthly payroll and assist the finance officer with budgeting.
  • Coordinates staff meetings and performance reviews.
  • Coordinates the induction program and facilitates employee on-boarding process.

Business Development:

  • Develops business development strategies including strategic, tactical planning and quality control.
  • Communicates and implements the firm's strategy internally and externally to enable all employees, suppliers and contractors to understand the firm's strategic plan and its overall goals.
  • Sends email correspondence to managing partner and senior partners and senior associates to provide information and updates regarding the practice.
  • Collects information to aid daily activities in the firm and improve company-wide decision-making benefits.
  • Performs other duties as assigned by the Managing Partner.

Job Specification
Education:

  • Bachelor's Degree in Social Sciences or in a related field from a recognized institution,
  • MBA/MSc is an added advantage.

Training:

  • Professional certificates in CIPMN, SHRM, PHRi or HR related field would be an added advantage.

Experience:

  • 2 - 4 years' work experience in related field or experience in a similar role.
  • Experience in general business administration and management.

Knowledge requirements:

  • Proficient with the use of Microsoft office tools.
  • Good understanding of work operations in a law firm.
  • Ability to work with personnel at all levels
  • Understanding of human resource management functions and concepts,
  • Knowledgeable about Nigerian Labour Law.

Skills required:

  • Presenting and communicating information.
  • Persuading and influencing.
  • Deciding and initiating action.
  • Relating and networking.
  • Leading and supervising.
  • Planning and organizing.
  • Applying expertise and technology.