Executive Secretary

Job Description

• We are seeking a highly organized and proactive Executive Assistant Manager to join our team and support our busy professional.
• As an Executive Assistant Manager, you will play a crucial role in managing schedules, coordinating on behalf of the executive, creating presentations, and handling various administrative tasks.
• This is a remote position, and we are looking for a candidate with strong communication skills and the ability to work independently.

Job Responsibilities
Schedule Management:

• Efficiently manage and organize the executive's calendar, ensuring all appointments, meetings, and deadlines are scheduled and met.

Coordination:

• Act as a liaison between the executive and internal/external stakeholders, managing communication and ensuring timely responses.

Presentation Creation:

• Develop professional and impactful presentations using tools such as PowerPoint, summarizing key information for various purposes.

To-Do Lists:

• Create and manage comprehensive to-do lists to help the executive stay organized and prioritize tasks effectively.

Communication Skills:

• Demonstrate excellent written and verbal communication skills for effective interaction with team members and external partners.

Ad-hoc Administrative Support:

• Assist with various administrative tasks as needed, including email management, travel arrangements, and document preparation.
• Keeping Tracks of MoMs
• Ticket Management
• Other Responsibilities
  • As and when required by the organization.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite, particularly PowerPoint.
• Self-motivated and able to work independently.
• Previous experience with remote work or virtual assistance is a plus.
• Familiarity with project management tools and scheduling software.
• We would want someone who knows Primavera and Asana Bitrix.