Junior Executive Assistant

1 month ago

Abuja, Nigeria Stella Maris High School Full time

Job Description

  • We are looking for a responsible Junior Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
  • You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication
  • Junior executives are there to learn from senior executives and they may be asked their opinion important business decisions if they are willing to speak up with creative ideas.

Responsibilities

  • Provide support to the senior executive assistant
  • Assist executive officers who spend most of their time on business development.
  • Developing and implementing marketing strategies, interacting with customers, and planning and organizing activities.
  • Being the point of contact for general communications with their boss.
  • Answering calls and routing them to the right person.
  • Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
  • Planning and scheduling meetings.
  • Recording the meeting if required.
  • Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
  • Compiling expense reports.
  • Performing bookkeeping tasks.
  • Handling memos, reports, invoices, and related documents, including sensitive information.
  • Keeping confidential information.
  • Screening visitors and deciding if they should be allowed to meet with the executives.
  • Going through the incoming documents memos, invoices and redistributing them.
  • Office duties such as sourcing office supplies and handling the filing system.
  • Handling and redistributing faxes and emails.
  • Providing complete administrative support.
  • Managing and recording the supply needs.
  • Acting as a virtual assistant.
  • Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Skills / Qualifications

  • A Bachelors Degree in Business Administration and Management, Marketing or any other related degree. A related certification would be considered an advantage
  • Proven work experience as a Junior Executive Assistant, Administrative Assistant or any other related roles
  • Knowledge of office management systems and procedures
  • Must be Capable of Using MS Office Tools and Google Calender.
  • Must be Proficient in English, Hardworking and Honest
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Goodmanagerial skill and ability to work with others with great leadership skills.
  • Ability to Multitask with good analytical and problem solving skills.

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