Admin/Fleet Manager
3 weeks ago
Job Summary
- We are seeking a proactive and experienced Admin/Fleet Manager to oversee the administrative functions and manage the company's fleet of vehicles.
- The ideal candidate will be responsible for ensuring efficient operations, maintaining compliance with regulations, and optimizing the use of company resources.
Responsibilities
Fleet Management:
- Maintain an accurate inventory of company vehicles, including registration, insurance, and maintenance records.
- Coordinate vehicle inspections, repairs, and routine maintenance to ensure safe and reliable operation.
- Develop and implement preventive maintenance schedules to minimize downtime and prolong the lifespan of vehicles.
- Monitor fuel usage, mileage, and vehicle expenses to identify cost-saving opportunities and improve efficiency.
- Ensure compliance with safety regulations, licensing requirements, and environmental standards.
Administrative Support:
- Manage administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
- Oversee office supplies inventory and procurement, ensuring adequate stock levels and cost-effective purchasing.
- Coordinate travel arrangements, including booking accommodations and transportation for employees.
- Assist in the preparation of reports, presentations, and other documentation as needed.
Budget Management:
- Develop and manage budgets for fleet operations, administrative expenses, and related projects.
- Monitor expenditures, track variances, and identify opportunities for cost containment and optimization.
- Provide regular financial reports and analysis to management to support decision-making and planning.
Vendor and Supplier Management:
- Negotiate contracts and agreements with vendors and service providers to ensure cost-effective and reliable support for fleet maintenance and administrative services.
- Monitor vendor performance, resolve issues, and maintain positive relationships to achieve service-level agreements.
Compliance and Risk Management:
- Stay abreast of regulatory changes and industry best practices related to fleet management, transportation, and administrative operations.
- Ensure compliance with legal requirements, including vehicle registration, licensing, insurance, and workplace safety standards.
- Implement policies and procedures to mitigate risks and promote a culture of safety and compliance within the organization.
Requirements
- Bachelor's degree in Business Administration, Logistics, or related field.
- Proven experience in fleet management, administrative support, or related roles.
- Proven experience in automobile management and troubleshooting
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and fleet management software.
- Knowledge of transportation regulations and safety standards.
- Ability to analyze data, identify trends, and make data-driven decisions.
- Valid driver's license and clean driving record.
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