Executive Assistant to Director

4 days ago


Lagos, Lagos, Nigeria S-TEE Schools Full time

Objectives of this role

  • Support the Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks

Responsibilities

  • Manage professional and personal scheduling for the Director, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site

Required skills and qualifications

  • A female with experience working in a foundation or non-profit organization.
  • Possess three or more years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with online/offline office productivity tools, online meeting tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees

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