Accounting Assistant

About IFDC

IFDC is a public international organization active in 20 countries in Africa, Asia, and America. IFDC uniquely approaches the global issues of food security and poverty by bridging the gap between research and impact, combining science-based innovations, holistic market systems development, an enabling policy environment, and strategic partnerships to assist farmers and countries to identify and scale sustainable agricultural solutions, including improved nutrient use efficiency. These approaches are needed to boost soil health and crop productivity while reducing the environmental impact of fertilizer use. IFDC translates research into action by using locally driven, environmentally sound, and impact-oriented solutions. With our partners, we seek to close the yield gap, eradicate global hunger, safeguard the soil on which our lives depend, and generate economic resilience for farming households and the countries in which they live.

Responsibilities

The Accounting Assistant supports the Accounting Department in carrying out day-to-day accounting activities that enable the finance function to operate efficiently, transparently, and in full compliance with organizational policies and statutory requirements.

Key responsibilities include:

• Conduct a preliminary review of financial documents to ensure completeness and accuracy;
• Process accounting transactions on a daily basis in the NetSuite accounting system, ensuring all supporting documentation complies with IFDC procedures and internal controls;
• Apply statutory requirements, including VAT and withholding tax, when processing transactions, and prepare related statutory reports in a timely manner;
• Maintain an organized and systematic filing system with clear labeling, ensuring all vouchers are scanned, electronically uploaded to OneDrive, and properly archived;
• Record petty cash transactions accurately in the NetSuite accounting system;
• Follow up on the submission of Travel Expense Reports (TERs) to ensure advances are retired and recorded in NetSuite on a timely basis;
• Prepare and share monthly Advance Account balance statements with staff, and proactively follow up on overdue advances;
• Prepare accounting entries and initiate payments through the banking platform when required;
• Perform any other accounting or finance-related duties as assigned by the National Finance Officer (NFO) or Accountant.

Requirements

• Solid knowledge of IFDC financial policies, procedures, and regulatory requirements.
• Strong attention to detail with a high level of accuracy in financial data processing and record-keeping.
• Demonstrated ability to reconcile invoices, verify supporting documentation, and identify discrepancies or inconsistencies.
• Proficiency in Microsoft Office applications, particularly Excel, for data entry, reconciliation, and basic analysis.
• Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Sound numerical aptitude with the ability to detect calculation errors and inconsistencies.
• High level of integrity and discretion, with the ability to handle sensitive and confidential financial information responsibly.

Reporting and Work Relationships

The position will report to the National Finance Officer, IFDC Nigeria or his designee.

Location

This is a national recruitment with a duty station at the IFDC office based in Abuja, Nigeria.

Benefits

IFDC's benefits include annual and sick leave, health and group life insurance coverage, a 13th-month salary, social security and pension contribution in compliance with local laws and end-of-contract benefits.

Salary Clause

The salary grade for this position is BG 6.

The determination of new employee salaries takes into account various factors. These include the salary range linked to the assigned job grade, the candidate's qualifications in relation to the job's responsibilities and prerequisites, internal fairness, the competitive state of the job market, as well as potential organizational and budgetary considerations.

Diversity Clause

IFDC is committed to fostering a culture of diversity, equity, and inclusion. We believe in the value of bringing together people with a broad range of backgrounds, experiences, and perspectives. All employment decisions at IFDC are made on the basis of ability, performance, and organizational need, in alignment with our values of fairness, respect, and opportunity for all.