Document Controller

Job Title: Document Controller

Location: Delta State, Nigeria (Oil & Gas Servicing Company)

Role purpose

The Document Controller is responsible for managing and controlling all technical and non-technical documents for the company and its projects, ensuring documents are accurate, properly stored, easily retrievable, and distributed to the right stakeholders in line with company and client requirements.​

Key responsibilities

• Maintain and update the document control system for all project and corporate documents (technical drawings, procedures, reports, contracts, HSE documents, permits, correspondence, vendor documents).​
• Register, log, and track all incoming and outgoing documents, ensuring proper filing, numbering, revision control, and version history.​
• Distribute documents to relevant departments (Engineering, Operations, HSE, Procurement, Finance, Management) and track acknowledgements, reviews, comments, and approvals within agreed timelines.​
• Ensure that only current, approved document versions are in circulation and that superseded versions are removed and archived correctly.​
• Coordinate with project teams and clients to ensure compliance with document control requirements specified in contracts, project procedures, and quality standards
• Prepare and maintain document registers, transmittal sheets, distribution matrices, and document status reports for internal use and client submission.​
• Support audits and inspections by providing requested documents promptly and maintaining proper traceability and audit trails.​
• Organize and manage both electronic and hard-copy archives, ensuring secure storage, backup, and easy retrieval of records.​
• Assist with the compilation of project handover dossiers, as-built documentation, and close-out documentation for clients and regulatory bodies.​
• Liaise with IT and management to improve document control tools, templates, and processes where necessary.​

Qualifications

• OND/HND/BSc in Business Administration, Information Management, Engineering, or a related discipline.​
• Minimum of 5 years experience in document control, preferably within an EPC or Oil and Gas Servicing company

Skills and competencies

• Strong knowledge of document control procedures, filing systems, and version control practices.​
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with Electronic Document Management Systems or project control tools is an added advantage.​
• Basic understanding of engineering drawings, technical documentation, and oil and gas project terminology.​
• Familiarity with quality management systems and standards
• Excellent attention to detail, organization, and time management skills; ability to handle large volumes of documents accurately under pressure.​
• Good written and verbal communication skills and the ability to work collaboratively with multidisciplinary teams.​