Executive Assistant

1 week ago

Lagos, Lagos, Nigeria Tusen Consuting Ltd Full time

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. The Executive Assistant will provide comprehensive administrative and operational support to our executive leadership team, enabling them to effectively fulfill their responsibilities and drive the mission of the organization forward.

Key Responsibilities:

  • Administrative Support:
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executive team.
  • Coordinate logistics for meetings, conferences, and events, both internally and externally.
  • Communication Liaison:
  • Serve as the primary point of contact for internal and external stakeholders, including donors, partners, and board members.
  • Screen and prioritize incoming communications, including emails, phone calls, and mail.
  • Draft and proofread correspondence and documents to ensure accuracy and professionalism.
  • Information Management:
  • Organize and maintain electronic and physical filing systems, ensuring easy access to important documents and information.
  • Conduct research and compile data as needed to support executive decision-making and project initiatives.
  • Manage confidential information with discretion and integrity.
  • Meeting Support:
  • Prepare agendas, materials, and presentations for meetings, and take accurate minutes as required.
  • Follow up on action items and ensure timely completion of tasks by relevant parties.
  • Coordinate follow-up communication and documentation as necessary.
  • Project Coordination:
  • Assist in coordinating and tracking projects and initiatives led by the executive team, ensuring deadlines and objectives are met.
  • Collaborate with other team members to facilitate cross-functional teamwork and communication.

Qualifications:

  • Bachelor's degree in Business Administration, Public Administration, or related field preferred.
  • Proven experience (4 years) as an executive assistant or similar role.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong interpersonal skills, with the ability to interact professionally with individuals at all levels.
  • Discretion and integrity when handling sensitive and confidential information.
  • Flexibility and adaptability to changing priorities and situations.

Job Type: Full-time

Pay: ₦350,000.00 per month

Experience:

  • Assistant: 6 years (Required)

Work Location: In person

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