Personal Assistant

6 days ago

Abuja, FCT, Nigeria TSM House Full time
Job summary

TSM House Agency is hiring a highly intelligent, fast-minded, and execution-driven Personal Assistant to work directly with the CEO. This role goes beyond admin support. You will actively support operations, hiring coordination, staff onboarding, and internal training execution across multiple business units.

Min Qualification: Degree Experience Level: Entry level Experience Length: 1 year

Job descriptions & requirements

Responsibilities:

  • Manage the CEO's calendar, priorities, and daily execution flow.
  • Track tasks, follow up with teams, and ensure deadlines are met.
  • Coordinate internal and external meetings; prepare summaries and action points.
  • Handle official communication (email, WhatsApp, documents).
  • Support hiring processes: job posting coordination, candidate tracking, interview scheduling, and follow-ups.
  • Support staff onboarding: documentation, tool access, process orientation.
  • Assist in training coordination: scheduling sessions, tracking completion, documenting SOPs.
  • Monitor staff performance reports and escalate issues to the CEO.
  • Maintain confidentiality of sensitive business and personnel information.
  • Act as an execution bridge between the CEO and internal teams.
  • Proactively identify gaps, delays, and operational risks.

Requirements:

  • Sharp-minded and highly organized individual.
  • Someone who can coordinate people and processes, not just tasks.
  • Comfortable supporting hiring, onboarding, and staff development.
  • Able to work under pressure without excuses.
  • Proactive, reliable, and loyal.
  • Strong execution mindset.

What We Don't Want

  • Slow or disorganized candidates
  • People who wait to be told everything
  • Poor communicators
  • Candidates who can't manage people or processes

Exceptional organizational skills fast thinking and execution ability strong written and verbal communication ability to manage multiple priorities experience coordinating hiring or HR processes understanding of onboarding and training workflows strong people management skills attention to detail high emotional intelligence strong follow-up and accountability skills proficiency with digital tools (Google Workspace Notion Odoo Slack WhatsApp) ability to document processes clearly problem-solving mindset time management mastery discretion and confidentiality adaptability in fast-paced environments

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