Procurement and Store Keeper

Procurement and Store Officer

Department: Operations / Supply Chain

Reports To: Operations Manager (Head Office)

Employment Type: Full-Time

Location: Ketu, Lagos Head Office

POSITION SUMMARY:

The Procurement and Store Keeper is responsible for sourcing, negotiating, and purchasing all operational consumables, general office supplies, IT peripherals, and essential cargo packaging materials required for Magabi Logistics' Head Office and supporting branch operations. This role ensures stock security, accurate inventory management, cost effectiveness, and timely delivery of supplies to maintain uninterrupted logistics services.

KEY RESPONSIBILITIES:

1. Source and procure high-quality office supplies (e.g., stationery, cleaning supplies), IT consumables (e.g., printer toner, cables), and specific logistics packaging materials (e.g., strapping, labels, manifests).
2. Build and maintain strong relationships with approved vendors, while continuously researching new suppliers to ensure cost-effectiveness, reliability, and compliance with company purchasing policies.
3. Negotiate contracts and pricing agreements for high-volume or recurring purchases to obtain the best value, ensuring timely delivery schedules to the Head Office and coordinating dispatch to branches.
4. Manage and control the inventory of all supplies within the Head Office
   
   store/warehouse, including receiving, sorting, proper storage, issuing stock, and maintaining accurate records using inventory management software.
5. Conduct regular stock counts and reconciliation to minimize discrepancies, prevent waste, and ensure optimal stock levels are maintained, reporting any shortages or excesses immediately.
6. Generate and maintain accurate purchase records, invoices, supplier contracts, and prepare weekly or monthly reports on procurement expenditure and vendor
   
   performance.
7. Coordinate closely with the Operations, Customer Service, and Branch Managers to anticipate purchasing needs based on operational demands and branch requests.
8. Ensure all procurement practices comply with local regulatory standards and internal financial policies, promoting accountability and transparency in all transactions.
9. Identify opportunities for supplier consolidation and process automation to improve overall procurement efficiency and reduce time-to-delivery.
10. Assist in establishing inventory Standard Operating Procedures (SOPs) for stock movement, tracking, and issuance across all Magabi branches.

QUALIFICATIONS AND REQUIREMENTS:

• Minimum of Higher National Diploma (HND) or Bachelor's degree in Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• 2–3 years' experience in procurement, purchasing, or storekeeping, preferably within the logistics or corporate service industry.
• Solid understanding of inventory management principles (e.g., FIFO, stock valuation).
• Strong negotiation, communication, and vendor relationship management skills.
• Proficiency in Microsoft Excel and experience using procurement or stock tracking software.
• Excellent organizational and time-management skills with keen attention to detail.
• Trustworthy, highly accountable, and focused on cost optimization.

WORKING CONDITIONS:

This is a full-time, on-site role that involves both office-based administrative duties and hands-on store management (lifting light packages, overseeing deliveries). The role requires occasional travel to branch locations (Ibadan, Onitsha, Abuja) to conduct physical inventory audits and coordinate large-scale supply deliveries. Standard work schedule applies, but flexibility may be required for urgent supply issues or major restocking. Regular interaction with vendors and internal teams across different branches is necessary. All must adhere to strict ethical guidelines regarding vendor interaction and payment processing.

Job Type: Full-time

Pay: ₦120,000.00 per month