Administrative officer

2 weeks ago

Ibadan, Oyo State, Nigeria International Institute of Tropical Agriculture (IITA) Full time

Position: Administrative Officer
Contract:
2-year renewable contract
Location: Ibadan
Closing Date: 25 November 2025
DUTIES:

  • Handle correspondence, schedule meetings, manage travel arrangements, and organize documents for the Unit
  • Provide administrative support to outstations in Nigeria, ensuring smooth coordination with Ibadan headquarters
  • Manage unit impress, process staff overtime, and oversee claims reimbursement in line with financial policies
  • Support budget preparation, expense monitoring, and reconciliation for cost-recovery reporting and unit operations
  • Draft statements, handle incoming calls, and prepare responses on behalf of the Unit Head
  • Work closely with the Head of Farm Management, proactively bringing up matters requiring attention
  • Assist in preparing presentations, reports, and meeting documents for management and stakeholders
  • Manage procurement of materials, consumables, and small equipment, ensuring timely supply for operations
  • Maintain an organized filing system (both digital and physical) for records of correspondence, financial documents, and operational reports
  • Liaise with People & Culture, Finance, Procurement, and other service units for seamless operations
  • Perform any other job-related tasks as may be assigned by the supervisor

Requirements
QUALIFICATION:
HND/BSc in Business Administration, Public Administration, Finance or any other related course. The ideal candidate must have a minimum of Three (3) years' experience in performing similar role in a well-structured environment.

Professional certification/ Training in Financial management, office administration or project management is desirable.

COMPETENCIES:
The ideal candidate must:

  • Possess strong organizational, multitasking, and time management skills
  • Be proficient in using MS Office applications (Word, Excel, PowerPoint, Outlook)
  • Demonstrate knowledge of financial record-keeping, imprest management, and claims processing
  • Exhibit excellent written and verbal communication skills
  • Maintain confidentiality and handle sensitive matters with professionalism
  • Have experience working with ERP/Oracle systems
  • Be skilled in presentation design, communication support, report writing, and data analysis.

Benefits
REMUNERATION:
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

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