Security Administrator

2 weeks ago


Lagos, Nigeria Tusen Consulting Full time

PRINCIPAL ACCOUNTABILITIES:

  • Management, coordination and minutes of functional meetings, trainings, workshops/clinics, and visits by external parties.
  • Provide effective administrative support services to the security team such as visa applications travel and accommodation arrangements, leave calendar etc.
  • Keep records of all SLAs, contracts and all correspondence linked to the provision of security services across WCA. Schedule Quarterly and bi-annual SLA reviews between the security team and supporting contractors.
  • Centralize and check operational lists and schedules and make sure that shared folders are duly organized and updated.
  • Check all security suppliers’ invoices, process and submit these for approval in a timely way.
  • Report any contractual or invoicing issue to the Commercial, Operations and WCM Security Managers and further escalate to the Head of Security where necessary.
  • Follow up outstanding invoice payments with account payable so to tackle pending issues, when required.
  • Processing of invoices for the payment of licenses and permits for the company boat and to other licensing ministries.
  • Liaise with suppliers to check compliance documents and timely report any breach to the Area Head of Security or senior security manager.
  • Supportive administrative research and analysis for projects to all units of the function statistics.
  • Protocol scheduling for the business visitors and staff both local and international ensuring that all people movement are recorded as requested and resources deployed for execution.
  • Preparations of presentations for meetings and projects as needed.
  • Manage the security team leave calendar.
  • Effectively interface with Top Team EAs to achieve business objectives.
  • Organise global travel arrangements high profile visitors where applicable covering transportation, hotels, and visas.
  • Organise conferences local and global, workshops and team-build events
  • Identify areas for improvement and execute plans and required
  • Develop presentations, reports, memos, and communication materials for internal and external use using the Microsoft Office Suite Word, Excel, and PowerPoint

ESSENTIAL EXPERIENCE, SKILLS, AND KNOWLEDGE

  • Higher Education Degree
  • Previous working experience in a similar role, in a leading corporate organization is an advantage
  • Great MS Office skills Word, PowerPoint, Excel and ability to prepare complex reports
  • Proactive “can do” work ethic – flexible approach to working
  • Excellent organizing and prioritizing skills
  • Great communication verbal and written and interpersonal skills, with an assertive attitude
  • Self-starter, keen and confident to use own initiative
  • Ability to establish priorities, maintain confidentiality and work under pressure
  • Good numerical skills to work with financial systems and resolve queries.


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