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Administrative Executive

3 months ago

Lagos, Lagos, Nigeria Structured Resource Business Limited Full time

Job Summary

  • We are hiring for the role of an Administrative Executive who will oversee the management of the company's facility, and administrative and clerical duties.

Job Description

  • Greet and direct all visitors, including vendors, client's job candidates and customer.
  • Manage and inspect the office building.
  • Receive and screen all incoming calls.
  • Maintenance of project files, documents, correspondence, and communications.
  • Maintenance of staff attendance and punctuality.
  • Documentation control.
  • Assist other departments on any tasks assigned.
  • Make provision for and take stock count of office supplies and replacement supplies.
  • Handle special administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.
  • Ensure completion of paperwork, sign-in and security procedures.
  • Adhere tprocedures relating tthe proper use and care of equipment and materials for which the role has responsibility.
  • Handle repairs and maintenance of office facilities and equipment.
  • Observe, rectify, and keep records of office repairs and maintenance.
  • Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.
  • Take notes, prepare, and report minutes of meetings tmanagement and staff.
  • Drafting of internal memos when required.
  • Receive letters, packages, etc. and distribute them tthe appropriate designation.
  • Assist with preparation of monthly/annual admin budget tFinance/accounts team and follow up with payments.
  • Manage and disburse petty cash upon request.
  • Manage records of all utility bills, vendor information and payment information.
  • Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.
  • Notify finance of all bills due for payments.
  • Supervise office assistants, security personnel and drivers and ensure they carry out their duties.
  • Assists with other HR and Admin functions as required.
  • Supervise support staff. Drivers, Office assistants, Security Officer

Requirements
To Qualify for this role, you must have the following:

  • Must have completely NYSC
  • Must have worked in as an Admin Office or Front Desk Officer for at least for 2+ years
  • Must be able tuse a computer excellently Compulsory
  • Must be available tresume immediately