Executive Assistant

4 weeks ago


Lagos, Nigeria Estrada International Staffing Solutions Full time

ABOUT THE COMPANY

Estrada International Staffing Solutions is a strategic boutique specialist recruitment consulting firm, serving clients with expertise recruitment services across all sectors ranging from Banking, Insurance, Oil and Gas, Telecommunications, FMCGs and Construction, with the aim of satisfying their recruitment needs.

JOB SUMMARY

Bachelor's degree in Business Administration, Communications, or a related field is preferred.Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.Ability to handle sensitive information with discretion and confidentiality.Excellent organizational and time-management skills.Strong interpersonal skills and the ability to build relationships at all levels.Adaptability and a proactive approach to tasks.

RESPONSIBILITIES

Our client is seeking to hire an experienced and proactive candidate for the position of an Executive Assistant.This role requires exceptional organizational skills, the ability to anticipate needs, and the capacity to handle multiple priorities with professionalism and confidentiality.If you thrive in a fast-paced environment and excel at managing diverse tasks with precision, this role is your perfect fitKey ResponsibilitiesCoordinate and manage executive schedules, ensuring seamless meeting arrangements and time optimization.Prepare agendas, take minutes, and follow up on action items to ensure meetings are productive and outcomes are achieved.Organize and coordinate travel plans, itineraries, and accommodations for the executive and other team members as needed.Ideal candidate will Serve as the primary point of contact between the executive and internal/external parties. Manage incoming and outgoing correspondence, including emails, phone calls, and mail.Documentation of reports, correspondence, presentations, and other documents.Adequately maintain and organize files, both electronic and physical.Monitor and reconcile expense reports and budgets for the executive, ensuring compliance with company policies.

REQUIRED SKILLS

Email correspondence, Communication, Document and archive management, Reporting, Travel planning and reservations (leisure, business), Office administration, management

REQUIRED EDUCATION

Bachelor's degree


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