Facilities Management

3 weeks ago

Lagos, Nigeria Oando Plc Full time

ABOUT THE COMPANY

Oando PLC, Nigeria's leading energy solutions provider is expanding its energy business portfolio through the creation of a renewable business called Oando Clean Energy Limited (OCEL). Our agenda is to achieve carbon neutrality as we meet the continent’s energy demands through the exploitation of green and renewable sources. We believe access to energy is the bridge between Africa’s underdevelopment and the achievement of its full potential, and our goal is to build that bridge with geothermal, solar, waste, wind, biofuels, and other sustainable ‘bricks’ towards the enhancement of lives and livelihoods. To this end we are looking to hire a Vice President, Opportunity Maturation and New Ventures (VP, OM & NV). The VP, OM & NV will combine strategic and human-centric design thinking to analyse existing business models, alter them where necessary and apply them to build new business ventures for the organization. He/She will collaborate with a broad team of strategists, designers, financial planners, and engineers to iterate, improve and implement the strategy and operations of our clean energy start-up projects, from ideation to full launch. He/She will also continuously identify, refine, and filter opportunities and partnerships for the organization.

JOB SUMMARY

Person Specification Bachelors degree from a reputable university Minimum of 4 years relevant work experience within a reputable and structured organization, preferably an oil and gas multinational.Required Competencies: Oil & Gas industry dynamics Negotiation & Contract Management Numeric and Analytical skills Basic Cost Accounting Travel Management Creativity & Innovation Organization/Administration Interpersonal Relations Leadership/Supervisory Team playing Oral & Written Communication.

RESPONSIBILITIES

The Admin Officer within the Services Department is responsible for the delivery of the support services for Oando employees under the leadership of the Facilities Management & Services Manager. She/he will be involved in both strategic planning and day-to-day operations, particularly with respect to the following: Travel and Logistics administration Guest House administration Fleet Management Regulatory and stakeholder liaison. Duties Executing and overseeing the provision of general support services, including dispatch, cleaning, catering and water supply services, waste disposal in the company Guest House Routinely monitoring company facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office/guest houses are swiftly & safely resolved Ensure the management and maintenance of the company’s properties and maintain a concise inventory of all property asset Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due Conducting checks to ensure the safe keeping and efficient utilization of all office facilities and equipment Project manage, supervise and coordinate work of contractors Liaising with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc Executing service management plans to support business and operational needs based on requirements stated in the business plans and budgets of individual Oando PLC entities and departments Estimating and establishing cost parameters and budgets for purchases Managing vendor relationships by clearly communicating expectations to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received timeliness and service availability. Processing approved invoices payments by raising Requisitions, Purchase Orders and requesting payments. Preparing periodic reports with respect to the activities in the Administrative unit for review and decision making Travel documentation and visa application processing Managing and coordinating protocol and logistics for staff members Scheduling and arranging seamless VIP access and handling for the exco members Supervising the availability and allocation of vehicles and drivers to staff who need to carry out official assignment Enforcing maintenance practices and procedures and ensure vehicle drivers receive appropriate training. Overseeing scheduled and routine maintenance and repairs of vehicles and manage associated costs Interfacing with government and non-government agencies Executing strategic business documents with relevant legislative and government authorities Collecting, analyzing, and utilizing feedback to identify opportunities to improve the relationship between the Oando and stakeholders. Completing all official requested support services requirementsKey Performance Indicators (KPIs) Timeliness and effectiveness of requisition processing and service delivery efforts Effectiveness of relationships with 3rd party service providers Effectiveness of cost management efforts Number of issues arising from poorly executed service delivery transactions Customer/Staff satisfaction level Performance on internal audit examinations; number and complexities of queries raised Ease of retrieval and utilization of procurement and services-related information (documents and reports).

REQUIRED SKILLS

Reporting, Written communication, Logistics planning and management, Ability to coordinate, Planning, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree

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