Executive Assistant to the Chief Operating Officer

2 weeks ago

Lagos, Lagos, Nigeria AfriLabs Full time

Job Summary

  • AfriLabs is currently seeking an Executive Assistant to the Chief Operating Officer. This position offers you learning opportunities, while providing strategic support to the Executive team and the organisation.

Responsibilities:

  • Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.
  • Making travel arrangements for the Chief Operating officer.
  • Assist in preparing for meetings and accurately take minutes from meetings with/for the Chief Operating officer.
  • Reading and analysing incoming memos, and submissions, and distributing them as needed.
  • Acts as a guide, having a sense for the issues taking place and keeping the COO updated.
  • Researches, prioritises, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response.
  • Maintain high-level understanding of interdepartmental processes so as to assist in facilitating appropriate communication.
  • Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
  • Maintain effective relationships and communications with departments outside of the Office of the COO.
  • Coordinate budget activity through tracking, reconciling and processing:❖ payment requests, reimbursement claims and budget reports.
  • Coordinate departmental events and provide logistical support.
  • Facilitate special projects as assigned
  • Provide project management support for complex planning and execution of COO related initiatives.
  • Prioritise conflicting needs; handles matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Perform other tasks as may be necessary to facilitate the work of the COO.

Qualifications, Skills and Experience Required

  • Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
  • Proficiency in MS Office suite; particularly Excel and Word and familiarity with HRIS systems and databases is a plus.
  • Strong organisational skills and attention to detail.
  • Excellent communication both written and verbal and interpersonal skills.
  • Professional demeanour and discretion in handling interactions with stakeholders.
  • Ability to maintain confidentiality and handle sensitive information.
  • Demonstrated capacity to perform effectively under pressure, ensuring high-quality output.
  • Ability to demonstrate an entrepreneurial mindset.
  • Proven experience in providing administrative support at the executive level

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