Finance & Administrative Assistant

Found in: beBee jobs NG - 2 weeks ago

Abuja, FCT, Nigeria International Labour Organization Full time


Job Description

Description

–>

Under the overall responsibility of the ILO Country Office Director, CO Abuja, the Finance and Administrative Assistant will report directly to the Project Manager.

Description of Duties:

Analyse, evaluate and monitor a variety of complex financial documents, accounts to identify and investigate anomalies or wrongly posted transactions and to determine corrective action. These may include general ledger accounts, such as: major operating bank accounts; requests for replenishments of field bank accounts; field imprest accounts; development cooperation budgets; payment requests related to the project.Carry out all operations required for expenditures under development cooperation funding, ensuring the most rational use of the funds. This includes making calculations, requesting funds, checking supporting justifying documents and making payments. Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules financial reporting guidelines, before submitting to the Finance Unit.Assist in monitoring accounts regarding allocations and expenditures and makes adjustments to optimise utilisation of the funds. Draft and clear administrative correspondence relative to budgetary matters to verify data, answer queries and obtain additional information. Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.Prepare detailed cost estimates and budgetary forecasts. Prepare background information, periodic and ad hoc reports for use in programme and budget preparations. Participate in budget analysis and projections as required and provides information upon request. In addition, participate in the preparation of financial data to be included in Financial Report and Audited Financial statements. Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons.Ensure smooth functioning of the project administration and operation support-related functions in close collaboration with other administrative and operation support staff through the provision of management and administrative support to the project. This includes processing entitlements, issuance of contracts and maintenance of records and files. Arrange and participate in the local procurement, maintenance and safekeeping of equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises.Brief and assist international staff, experts and consultants on all aspects of finance and administration related matters. Provide interpretation of financial and administrative rules, regulations and procedures.Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance. Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.Coordinate and performs all the project administrative tasks, including logistical support to the project personnel on travel arrangements (including Travel Transactions (TT) request) in the ILO's ERP system, visas, hotel reservation, etc. and provide logistics and administration arrangements for conferences, seminars, workshops, training sessions and meetings. Including participating in organised meetings or workshops.Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.

Education:

Completion of secondary school education with formal training in accounting and/or finance and administrative field

Experience:

At least six years of progressively responsible financial and administrative work, and some training in an administrative field. Experience in donor funded projects and with the UN system or an International NGO and in addition experience of working with an enterprise resource planning (ERP) system is a strong advantage.

Languages:

Excellent command of English.

Source: (DC)/ /



Recommend your friend

–>


Languages:

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.

  • Finance & Administrative Assistant

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria International Labour Organization Full time

    Job DescriptionDescription –>Under the overall responsibility of the ILO Country Office Director, CO Abuja, the Finance and Administrative Assistant will report directly to the Project Manager.Description of Duties:Analyse, evaluate and monitor a variety of complex financial documents, accounts to identify and investigate anomalies or wrongly posted...

  • Finance & Administrative Assistant

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria International Labour Organization Full time

    Job DescriptionDescription –>Under the overall responsibility of the ILO Country Office Director, CO Abuja, the Finance and Administrative Assistant will report directly to the Project Manager.Description of Duties:Analyse, evaluate and monitor a variety of complex financial documents, accounts to identify and investigate anomalies or wrongly posted...

  • Finance Assistant

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria eHealth4everyone Full time

    ABOUT THE COMPANYWe are a new kind of mission-driven organization with services, expertise and products focused on making the business of healthcare delivery workfor everyone, through technology-enabled optimizations. We believe that if health is a right, proven digital health solutions and expertise such asours should not be a privilege. Working with...

  • Administrative Assistant

    Found in: beBee jobs NG - 3 days ago

    Abuja, FCT, Nigeria Tempkers Limited Full time

    ABOUT THE COMPANYTempkers Ltd a Human Resource and Business services Company also known as "Your HR Business Partner". We help business owners and executives build a profitable organization by ensuring that they :HIRE the right employees and retain them.Help their employees building more capacity by TRAINING them to achieve the desired results.Ensure that...

  • Administrative Assistant

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria ACE BUILDING UPGRADE SERVICE Full time

    Responsibilities:Provide administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.Coordinate travel arrangements and accommodations for team members as needed.Assist with the preparation of reports, presentations, and other documents.Maintain and update databases, spreadsheets, and filing...

  • Administrative Officer

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria Green Habitat Initiative (GHI) Full time

    ABOUT THE COMPANYBuilding a better future togetherGreen Habitat Initiative (GHI) is a nonprofit organization dedicated to promoting environmental sustainability in Nigeria. Our mission is to support the promotion, adoption and implementation of sustainable policies and frameworks in order to protect and conserve our environment.JOB SUMMARYQualifications A...

  • finance officer

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria International Institute for Democracy and Electoral Assistance Full time

    Job DescriptionDescription –>International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 34 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies...

  • finance officer

    Found in: beBee jobs NG - 3 days ago

    Abuja, FCT, Nigeria International Institute for Democracy and Electoral Assistance Full time

    Job DescriptionDescription –>International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 34 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies...

  • Female Administrative Assistant

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria Triplonia Full time

    An Administrative Assistant is a supportive role in an office.They are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative works.ResponsibilitiesAnswer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute emails,...

  • Finance Officer

    Found in: beBee jobs NG - 7 days ago

    Abuja, FCT, Nigeria International Rescue Committee IRC Full time

    The Finance Officer report to the Senior Finance Manager in Abuja, He/she is the focal person for finance in Abuja and is responsible for preparing financial statements, maintaining cash controls. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and...

  • Director of Finance and Operations

    Found in: beBee jobs NG - 5 days ago

    Abuja, FCT, Nigeria Society for Family Health (SFH) Full time

    ABOUT THE COMPANYSociety for Family Health Nigeria has a mission to improve health outcomes by ensuring communities have access to affordable, quality, and gender-sensitive health services and commodities. Together with partners, we will act so that 200 million Nigerians have access to health services of good quality through the following Strategic...

  • Finance Manager

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria KNCV Tuberculosis Foundation Full time

    General OutlineThe Finance Unit is responsible for the timely, complete and accurate registration of transactions in the accounting system of KNCV and related legal entities and for reporting to internal and external stakeholders. Furthermore, the Unit develops and supports the financial management system by operating an effective and efficient planning and...

  • Senior Finance Officer

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria Institute of Human Virology Nigeria (IHVN) Full time

    ABOUT THE COMPANYInstitute of Human Virology Nigeria (IHVN) was established in 2004 as an affiliate of the Institute of Human Virology, University of Maryland School of Medicine. It was incorporated in March 2004 as a local non-governmental organization with a Board of Directors. PicturesJOB SUMMARYEducation and Experience Possession of a Bachelor's Degree...

  • Senior Finance Officer

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria Institute of Human Virology, Nigeria Full time

    Position OverviewThe Senior Finance Officer Global Fund will assist in the Institute-wide management of the Global Fund Operations' Financial Processes, Reports, Budgeting, and Budget controls, including the preparation of monthly/quarterly management accounts and annual statutory financial statements.Description and objectivesUnder the guidance and...

  • Administrative Officer

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria CorpeRate Full time

    Responsibilities:Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.Maintain accurate records including student records, attendance, and staff information.Assist in coordinating school events and meetings including scheduling, logistics, and communication.Assist in managing school facilities...

  • Senior Finance Officer

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria Institute of Human Virology, Nigeria Full time

    Position OverviewThe Senior Finance Officer Global Fund will assist in the Institute-wide management of the Global Fund Operations' Financial Processes, Reports, Budgeting, and Budget controls, including the preparation of monthly/quarterly management accounts and annual statutory financial statements.Description and ObjectivesUnder the guidance and...

  • Accounting & Finance Manager, P4

    Found in: beBee jobs NG - 1 week ago

    Abuja, FCT, Nigeria UNICEF Full time

    How can you make a difference?Under the general supervision of the Chief of Operations, and as the manager and functional expert of financial management services in a large country office, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective financial service management. Ensures management of...

  • Administrative Officer

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria ECLAT HR Consulting Full time

    Salary- N150,000 – N180,000ResponsibilitiesThe ideal candidate will but is not limited to:Oversee day-to-day office operations, including facilities management, equipment maintenance, and office supplies procurement.Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt...

  • Administrative Pharmacist

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria Pharmachain Full time

    To ensure operational efficiency, you will provide administrative support, including managing correspondence, scheduling appointments, maintaining accurate records, and assisting with general office needs alongside pharmaceutical responsibilities.RequirementsCandidates should possess a B-Pharm DegreeApplicants must reside in Abuja.Previous experience in an...

  • Office Assistant

    Found in: beBee jobs NG - 2 weeks ago

    Abuja, FCT, Nigeria Silver Cross Healthcare and Diagnostics Centre Full time

    Job Description:We are seeking a highly motivated and organized individual to join our team as an Office Assistant. This position is open to National Youth Service Corps NYSC members who are looking to gain practical work experience in a professional environment.Responsibilities:Provide general administrative support to the office team, including data entry,...