Procurement Specialist

3 hours ago

Lagos, Lagos, Nigeria HRD solutions Full time
Job Description

We are seeking a highly organized and detail-oriented Procurement Specialist to join our team at HRD Solutions. This role will be responsible for managing and processing purchase requisitions, ensuring compliance with procurement policies and procedures.

  • Purchase Requisition Management:
  • Review purchase requisitions for accuracy, completeness, and adherence to company procurement policies.
  • Verify budget availability and ensure proper approvals are in place.
  • Collaborate with requesters to clarify requirements, specifications, or discrepancies.

Purchase Order Creation:

  • Convert approved purchase requisitions into purchase orders.
  • E nsure accurate coding of goods or services (e.g., product codes, GL accounts).
  • S end POs to vendors and follow up to confirm receipt and order acceptance.

Compliance and Documentation:

  • Ensure purchase requisitions align with organizational policies and regulatory requirements.
  • Maintain accurate records of all processed requisitions, approvals, and purchase orders in procurement systems.

Communication and Coordination:

  • Liaise with vendors to obtain quotes, clarify specifications, and resolve order-related issues.
  • Work closely with finance, accounts payable, and requesting departments to address discrepancies or questions.
  • Provide updates to stakeholders regarding the status of their requisitions.

System Management:

  • Use procurement or enterprise resource planning (ERP) systems to manage requisitions and purchase orders.
  • Identify opportunities to streamline workflows and improve system efficiency.

Reporting and Analysis:

  • Generate reports on requisition processing metrics (e.g., turnaround time, approval delays).
  • Identify trends and suggest process improvements to enhance procurement operations.

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