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Administrative Support Specialist

2 weeks ago

Lagos, Lagos, Nigeria YHWH Vision Ventures Full time
Company Overview
The YHWH Vision Ventures team is seeking a highly organized and proactive Administrative Support Specialist to support the administrative and clerical needs of our organization. This role requires attention to detail, time management, and the ability to handle multiple priorities in a high-growth environment.

Key Responsibilities:
  • Maintain schedules, calendars, and appointment bookings for executives or managers.
  • Organize and prepare documents, reports, presentations, and spreadsheets.
  • Manage email correspondence, phone calls, and office messaging.
  • Prepare meeting agendas, take detailed minutes, and follow up on action points.

Office Management
Maintain office supplies and coordinate with vendors. Ensure smooth daily operations of the office environment. Organize filing systems (physical and digital) for easy document retrieval. Coordinate logistics for travel, accommodation, and events.

Record-Keeping & Compliance
Manage company records, including employee files, vendor contracts, and operational documents. Assist with compliance documentation and routine filings. Keep company data organized and up to date using digital tools.

Communication & Coordination
Interface with clients, partners, vendors, and regulatory bodies in a professional manner. Relay information between departments and ensure follow-up. Schedule and confirm internal and external meetings. Draft formal letters, memos, and responses as directed.

Support to Tech Teams
Track and document timelines, delivery dates, and action items. Support onboarding logistics for new hires (documents, equipment, orientation). Update dashboards or project trackers based on input from the engineering and product teams.