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Office Coordinator Role

1 week ago

Ojota Ward, Nigeria HEC Company Full time
Job Description
At HEC Company, we are committed to excellence and strive to provide exceptional service to our clients. Our Office Coordinator Role is designed to support our team members in achieving their goals by providing top-notch administrative assistance.

About the Job
The successful candidate will be responsible for performing a range of administrative tasks, including answering phone calls, directing calls to appropriate personnel, greeting visitors, managing appointment schedules, maintaining filing systems, organizing documents, inputting data into computer systems, updating spreadsheets, and managing databases. Additionally, you will sort and distribute mail, prepare outgoing mail, manage package deliveries, monitor office supply inventory, order new supplies when needed, schedule meetings, manage calendars for staff members, and send meeting reminders. Basic administrative tasks, such as copying documents, faxing, scanning, and preparing presentations, will also be part of your responsibilities.

Key Responsibilities
* Provide exceptional administrative support to team members
* Handle reception duties, including answering phone calls and greeting visitors
* Maintain filing systems and organize documents
* Input data into computer systems and update spreadsheets
* Manage databases and perform data entry tasks
* Sort and distribute mail, prepare outgoing mail, and manage package deliveries
* Monitor office supply inventory and order new supplies when needed
* Schedule meetings and manage calendars for staff members
* Send meeting reminders and perform basic administrative tasks

Requirements
* Excellent communication skills, both verbal and written
* Strong organizational and time management skills
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Attention to detail and accuracy
* Ability to multitask and prioritize tasks
* Professional demeanor and customer service skills